Legal Coordinator

Responsibilities Include, but are not limited to:Manage heavy and complex schedules, coordinating calls and meetings with internal and external parties utilizing multiple calendars; keep attorneys on schedule; demonstrate flexibility, patience and persistence in routinely rescheduling calls and meetingsArrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups); coordinate audio/visual needs for meetings; attend and take notes as requested by attorneysAccurately process and track legal work, including uploading documents into various databases and management systems and updating status charts and tracking reportsDraft, type, edit and distribute simple legal documents, project reports, letters, memos, presentations, spreadsheets, emails and other documentsAssist attorneys with redlining of agreements as well as finalizing execution copies for signature and coordinating counter-signature(s)Support matter intake, including opening and closing of legal matters/cycles in relevant database.Conduct initial review of certain agreements or forms, and other template-based agreement, escalating issues as appropriate to attorneys.Maintain and update attorney bar membership, CLE credits and other licensing requirements.Maintain strict confidentiality and professionalism along with a positive attitudeWhen in office, provide professional phone coverage at all times, take messages as required and deliver to attorneys in a timely mannerCoordinate team-wide meeting agendas and distribute meeting notesArrange travel and accommodations including comprehensive and detailed itinerariesPrepare and process expense reports, reimbursements and reconciliations in accordance with Company policy guidelines; process outside counsel and other legal-related invoicesHandle general office and administrative tasks, including the ordering of miscellaneous suppliesManage administrative and coordination aspects of special projects as designated including planning and organizing internal eventsBuild and maintain internal tools and resources, including SharePoint pages, team trackers, and scheduling systems (e.g., Microsoft Bookings).Provide backup for other assistants on the teamCoordinate with IT and legal operations to onboard attorneys and other legal staff and ensure system/tool access is granted or removed as needed.Maintain and update distro lists and severs.Help with new hire onboarding and train other admins as needed.