Administrative Assistant – Quality Control and Estimating

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Quality Control and Estimating departments. The ideal candidate will be responsible for maintaining accurate records, ensuring document integrity, and assisting with various administrative tasks related to project estimation and in support of our quality control team. This role requires excellent communication skills, good math skills, a strong understanding of document management, and proficiency in office software.ResponsibilitiesQuality ControlAssist in maintaining quality records and documentation.Ensure all documents comply with established standards and regulatory requirements.Maintain and update the document control system, ensuring easy retrieval and access to current versions.Conduct regular audits of document control processes to identify areas for improvement.Collaborate with various team members to ensure proper documentation practices are followed.Prepare quality reports and summaries for review by management.Estimating SupportAssist in the preparation of project estimates by gathering and organizing relevant data and documents.Support the estimating team with administrative tasks such as data entry, filing, and scheduling meetings.Help maintain a database of supplier and vendor information for estimating purposes.Prepare and process necessary documentation for quotes and proposals.Communicate with internal and external stakeholders to gather information required for estimates.Learn to interpret blueprints, specifications, and project requirements.General Administrative SupportPerform general administrative duties such as answering phones, managing correspondence, and scheduling appointments for the respective departments.Maintain office supplies and equipment for the Quality Control and Estimating departments.Organize and maintain both physical and electronic filing systems.Assist with special projects as assigned.