Receptionist

ResponsibilitiesGreet, assist, and/or direct all visitors including customers, newcomers, clients and vendors to host employees.Ensure reception area is clean, tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures,etc.)Update calendars and schedule/track meetings.Top management visits/meetings organization.Random Reservations/bookings.Incoming & outgoing correspondence.Receive, sort and distribute daily mail/deliveries.Music scheduling in reception.Daily security questions, cooperation with security guards.Swiped On system daily maintenance.Assit with all Office Request tickets.JIRA, ticket monitoring, completing the workflow and re-assigning.Document flow for incoming/outgoing mails & cargo (Post Office, International courier services).Bio Star fingerprint access system, record fingerprint access, assist during NHO and all access need recorded on data base.Assisting other administrative staff with overflow work, including word processing, data entry and research.Additional projects based Office Management needs.Perform his/her duties in accordance with standards and procedures established by the company.Comply to Internal Policy and instructions.Perform job obligations in proper, high quality and timely manner.Ensure  compliance and accuracy of the provided informationTimely execution of any other reasonable tasks provided by the Direct Manager falling within the held position.Replace colleagues during their vacations, sick leaves, other absences, business needs, provided that replacement take place during working time and shall not be considered as additional work.Ensure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of  the Direct Lead/Manager.Be Care for assigned work resources and items.Carry out the activities related to person safety.Provide the lead/manager proposals for work improvement. The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all the work requirements that may be inherent in the position.