Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the financial services industry, located in Minden, Nevada. This role involves a variety of administrative tasks, including managing customer inquiries, maintaining records, and assisting with other office duties.Responsibilities: Efficiently handle a multi-line phone system to manage inbound and outbound calls. Manage a high volume of email correspondence with clients and staff, ensuring clear and effective communication. Conduct research to prepare client billing spreadsheets for monthly invoicing. Dispatch invoices and notices to clients in a timely manner. Forward official documents and mail to clients, maintaining confidentiality and professionalism. Send payment reminders to accounts that are overdue, ensuring adherence to company policies. Generate and file special reports as required, maintaining accuracy and attention to detail. Provide support to other office staff, fostering a collaborative work environment. Assist in special projects as required, demonstrating flexibility and problem-solving skills. Track and order office supplies as needed, ensuring the smooth operation of the office. Utilize Microsoft Word, Excel, and Outlook to perform tasks and manage data effectively. Skills required include proficiency in Microsoft Word, Excel, and Outlook, strong typing and computer skills, excellent verbal and written communication skills, the ability to multi-task and pay close attention to detail. Requirements Minimum of 3 years' experience in an administrative assistant role within the financial services industry Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook Strong customer service skills with the ability to manage both inbound and outbound calls Experience in managing email correspondence in a professional setting Proven ability to schedule appointments effectively and manage a busy calendar Strong data entry skills with high attention to detail and accuracy Experience in answering inbound calls professionally and promptly Excellent communication and interpersonal skills Ability to work in a team and independently as required High level of organizational skills with the ability to prioritize tasks Proactive attitude with the ability to anticipate needs and provide solutions Ability to maintain confidentiality and handle sensitive information with discretion. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .