Location: Las Vegas, NV
Industry: Publishing, Media & Entertainment
Employment Type: Part-Time to Full-Time
Reports To: CEO
Compensation: $20/hour | 25 hours/week (probationary)
Benefits: Flexible schedule; full benefits after probationary period
Overview
A dynamic and fast-growing Las Vegas-based book publishing company is seeking a highly organized, proactive Executive Assistant to support the CEO and executive team. This multifaceted role is pivotal to keeping our publishing operations running smoothly — from coordinating with authors and planning book launches to managing PR campaigns and providing high-level day-to-day support to the CEO.
You’ll be at the center of a high-performance creative company, helping us manage authors, promote books, execute strategic initiatives, and scale our growing portfolio of books and authors.
This position begins as a part-time, 4-month probationary role (25 hours per week at $20/hour), with the opportunity to transition into a full-time position with benefits based on performance and company growth.
Key Responsibilities
- Manage the CEO’s calendar, ensuring efficient scheduling of meetings, calls, and appointments
- Coordinate author onboarding, book signing tours, and virtual/in-person events
- Assist with project coordination by tracking progress, deadlines, and deliverables
- Schedule editorial meetings, marketing check-ins, and publishing timelines
- Plan and organize book signings, author appearances, speaking engagements, and publishing events
- Serve as the liaison between authors and the publishing team
- Handle correspondence, screen calls, and manage internal communications
- Book travel arrangements and accommodations for the CEO and authors
- Assist in planning company retreats, industry conferences, and publishing events
- Track publishing schedules, launch milestones, and marketing deliverables
- Hire and supervise new employees under the directive of the CEO
Skills & Qualifications
- Strong computer literacy with proficiency in Microsoft Office Suite (especially Outlook)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Experience in project coordination and event planning is highly desirable
- Strong clerical skills, including data entry accuracy and attention to detail
- Ability to proofread documents with a keen eye for errors or inconsistencies
- Exceptional customer service skills with a focus on building positive relationships
- Ability to work independently as well as collaboratively within a team environment
Compensation & Path to Full-Time
- Starting Pay: $20/hour
- Hours: 25 hours per week during the initial probationary period
- Probation Period: 4 months
- Post-Probation: Eligible for full-time employment with benefits including health, vacation, and continued professional growth opportunities
Why Join Us?
This is a rare opportunity to help build a powerhouse in the publishing world. If you're resourceful, creative, organized, and passionate about books and storytelling, we want to meet you.