Job Opening: Administrative Office Assistant & Personal Assistant
Location: Las Vegas
Job Type: Full-time
Schedule: Monday–Friday, 9 AM–5 PM
Compensation: Based on experience, starting at $48,000 annually
Start Date: Immediately
Who We Are
We are a fun, energetic, and fast-moving team led by two young founders who have already made waves by dominating the cannabis marketing industry — and now, we’re expanding our influence into the medical marketing field as well. We’re not just growing — we’re scaling with purpose, driven by passion, creativity, and a relentless focus on excellence.
Our vibe is chill but focused, collaborative but ambitious. We believe in getting things done while enjoying the process — no micromanaging, no stiff corporate energy. Just real people doing meaningful work with a team they enjoy.
At our company, you’ll never be bored. Every day brings something new, and with growth happening fast, the opportunities to learn, lead, and level up are endless. If you're looking to join a company with real momentum, a fun-loving culture, and massive potential — this is the place to be.
About the Role
Are you a go-getter who thrives in fast-paced environments and takes pride in keeping things running smoothly? We are seeking a highly organized, proactive, and detail-oriented Administrative Office Assistant & Personal Assistant to support our dynamic office and executive team. This dual-role position is primarily focused on office administration (80%) with light personal assistance responsibilities (20%). If you're a self-starter with a problem-solving mindset and a passion for efficiency, this is the perfect role for you.
Key Responsibilities
Administrative Office Assistant Duties (80%)
-Greet visitors, answer phones, and handle reception responsibilities
-Coordinate internal and external meetings and manage executive calendars
-Draft, edit, and send professional emails, letters, and memos on behalf of the team
-Handle incoming and outgoing mail, emails, and other communications
-Organize and maintain both physical and digital files
-Perform data entry and maintain databases as needed
-Monitor inventory and reorder supplies, liaise with vendors for maintenance or procurement
-Book business travel arrangements including flights, accommodations, and transportation
-Assist with event planning and logistics, including coordination of conventions and group travel
-Track company expenses and document personal expenses paid by owners for proper accounting and reimbursement
-Assist with office maintenance requests, coordinate services, and support office events or initiatives
-Research topics and solutions as needed and utilize tools and resources provided
-Think creatively and proactively to solve problems and support team initiatives
-Perform other administrative duties as assigned
Personal Assistant Duties (20%)
-Occasionally run personal errands such as dry cleaning, postal runs, basic shopping, etc.
-Order or pick up breakfast, coffee, or lunches as needed
-Assist with scheduling personal appointments (medical, household services)
-Support planning of personal travel including bookings and itinerary management
-Manage sensitive personal requests with discretion and professionalism
Requirements
- 2+ years of experience in an administrative or executive assistant role
-Excellent written and verbal communication skills
-Strong organizational and multitasking abilities
-Proficiency in Microsoft Office Suite and Google Workspace
-High level of professionalism, discretion, and confidentiality
-Valid driver’s license and reliable transportation
Skills & Preferred Qualities
-High school diploma or equivalent
-Basic computer skills (Microsoft Office Suite: Word, Excel, Outlook)
-Strong organizational and time management skills
-Excellent verbal and written communication skills
-Ability to multi-task and work independently or as part of a team
-A positive attitude and willingness to learn
-Attention to detail and problem-solving abilities
-Experience in an office setting is a plus but not required
-Experience working in a fast-paced startup or high-growth company
-Familiarity with project/task management platforms
-Resourceful, adaptable, and enthusiastic about supporting others
-Team-oriented with a service-minded attitude
Benefits
-Be part of a fast-paced, fun, and energetic workplace where no two days are the same
-Opportunities for growth and development—professionally and personally, so you can thrive in all aspects of your journey
-Insurance available
Email your resume if this seems like the place you would love to thrive in.