Coordinator - Hotel Marketing

Answer, screen and direct all incoming calls.Assist and maintain an accurate filing, reporting, and invoicing system for all vendors, partners, and comply with general office procedures.Assist in the handling of clients and processes for both directors, including but not limited to, pulling reports and minimal analysis, processing contracts to legal department and management of insertion orders, web site audits of partners and competitors.Preparation and/or audit of documents and reports including but not limited to meeting minutes, marketing calendar, expense and comp reports, accounting, billing and invoicing for management team.Schedule appointments and meetings with vendors, coordinate travel arrangements and events etc. Creative review and routing to Brand for approval of partner emails, banners, sites and other promotional collateral.Facilitate and coordinate aspects of hotel marketing events such as providing collateral for website, email, or direct mail.  Work internally to coordinate venues for receptions and partner events.  ROI analysis; ensure aspects of the event are communicated appropriately internally and externally. Facilitate certain hotel marketing promotions, including promotion or rate code creation, set up routing of comp elements, creative development, legal review, list extraction, and fact sheet or additional internal communications. Work with Hotel Sales and multiple partners to create and deploy emails which are sent out to specified databases, prospect or known.    Perform other duties and responsibilities as requested of management team.