ADMINISTRATIVE SPECIALIST Print (https://www.governmentjobs.com/careers/clarkcounty/jobs/newprint/4380730) Apply ADMINISTRATIVE SPECIALIST Salary$25.29 - $39.16 HourlyLocation Clark County - Las Vegas, NVJob TypePERMANENTJob Number27150DDepartmentDistrict CourtOpening Date03/12/2024Closing Date3/19/2024 5:00 PM PacificMax Number of Applicants250
Description
Benefits
Questions
ABOUT THE POSITIONThe Eighth Judicial District Court is seeking qualified candidates to apply for the Administrative Specialist position. This position performs paraprofessional level administrative, operational, procedural, programmatic and/or budgetary and related analysis and support for District Court's Security and Public Safety division which includes oversight of two unique areas of operation; the Control Room and the Badging Office. This position will provide lead direction to clerical staff (including court operations dispatchers and badging clerk), and provide assistance to both areas during staff absences. Additionally, the Administrative Specialist will provide assistance to the Chief Marshal/Security Director and supervisory staff with various types of administrative tasks. This position will also participate in hiring, interview, and selection of administrative staff; provide training to staff assigned to control room-dispatch duties and the badging office; and provide general administrative and clerical support to the Marshals Division. Some p ositions would require successful security awareness training as well as ability to obtain clearance for CHRI access; may oversee fingerprint appointment scheduling; process paperwork associated with fingerprint submissions; data input and record management of confidential documents related to District Court pre-employment or post-employment backgrounds. Supervise part-time employee(s). This examination will establish an eligibility list to fill current and/or future vacancies that may occur within the next three (3) months or may be extended as needed by District Court Human Resources. District Court Human Resources reserves the right to call only the most qualified applicants to the selection process. The subject areas that will be assessed in the interview phase shall include confidentiality, training, leadership, and problem-solving. This position is a non-union position and excluded from membership in the union.MINIMUM REQUIREMENTSEducation and Experience: Equivalent to an Associate's Degree with major course work in business or public administration or a related field, AND three (3) years of full-time office administrative, secretarial or technical experience related to the work of the functional unit. Possession of a four-year college degree AND prior lead or supervisory experience are desirable. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.EXAMPLES OF DUTIESConducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation. Writes, prepares and coordinates agenda items for the Board of Commissioners, Board of Director, Trustees or Committees; ensures that all supporting documentation is included with such items; follows-up after governing body action as required. Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees. Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices. Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified; may make formal oral presentations. Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents. Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and MOU interpretation; conducts departmental orientations for new employees. May have programmatic responsibility for non-technical activities related to the department to which assigned, such as surplus disposal, forms development, informational material development and distribution and similar projects or programs. Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May supervise the work of technical or office support staff on a project or in non-routine circumstances. Uses standard office equipment including a computer, in the course of the work; may drive a County, agency or personal motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit other work sites.PHYSICAL DEMANDSMobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 options
More Money in Your Pocket
100% Employer Paid Defined Benefit Retirement
No Social Security Deduction
No State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
Medical (https://www.clarkcountynv.gov/government/departments/riskmanagement/employeeandretireehealthbenefits.php#outer-2778) - Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)
24/7 Telephone Advice Nurse - no employee cost
Teledoc, Doctoroo, and Dispatch Health
Retiree insurance – eligible after 5 years of service
Dental
Vision
Life Insurance – Employer Paid
AD&D – Employer Paid
Long Term Disability – Employer Paid
Generous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday Holiday
Paid Vacation Leave
Paid Sick Leave
Holiday Leave
Other leave options
Catastrophic Leave
Parental Leave – Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
Trustmark – Permanent Life Insurance benefits and long-term care.
Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available
Morgan Stanley – Deferred Compensation Plan
Employee Assistance Program
Onsite Fitness Center – $12/month
Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.01 The following questions (1-2) will be used to assist in determining minimum qualifications. Which best describes your level of education?
Some High School
High School Diploma or
Trade School or
Some College (1-29 semester credits)
Some College (30-59 semester credits)
Some College (60-89 semester credits)
Some College (90-119 semester credits)
Some College (120+ semester credits)
Associates Degree
Bachelor's Degree
Master's Degree or
None of the above
02
Indicate your full-time, professional experience in office administrative or secretarial work.
Part-time experience must be prorated and credited as half of the full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 59 months
60 or more months
03
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "education" and "work history" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.
04
indicate your full-time, professional experience providing administrative and secretarial assistance/support to management and professional staff.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
05
indicate your full-time, professional experience in a supervisory or lead role, which includes training of staff.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
06
indicate your full-time, professional experience working in a fast-paced environment that requires frequent re-prioritizing due to time-sensitive and/or urgent tasks.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
07
Please list the employer(s) where your experience was obtained in Questions 4-6 . Type N/A if you have no related experience. See template below: Employer Name: Job Title: Hours Worked Per Week: Dates of Employment: Job Duties:
08
indicate your full-time, professional experience coordinating/scheduling meetings for multiple attendees using Microsoft Outlook.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
09
indicate your full-time, professional experience creating/maintaining Excel spreadsheets using basic functions/formulas.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
10
indicate your full-time, professional experience preparing notifications, agendas, minutes of official meetings and other correspondences.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
11
Please list the employer(s) where your experience was obtained in Questions 8-10. Type N/A if you have no related experience. See template below: Employer Name: Job Title: Hours Worked Per Week: Dates of Employment:
12
indicate your full-time professional experience working with law enforcement data base systems or applications.
No Experience
Less than 24 months
24 to 35 months
36 to 47 months
48 to 60 months
60 or more months
13
Indicate your full-time professional experience as a dispatcher in a surveillance, law enforcement, or court/legal setting.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
14
Indicate your full-time professional experience receiving routine and emergency calls from internal staff or the public.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
15
Indicate your full-time professional experience operating communications equipment or systems.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
16
Please list the employer(s) on your application where your experience was obtained in question(s) 12-15. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:Hours Worked Per Week: Dates of Employment: Job Duties: Required Question AgencyClark CountyAddress500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791 Phone(702)455-4565 Websitehttp://www.clarkcountynv.gov Apply Please verify your email address Verify Email