Full Cycle Accounts Payable Clerk
This position will require a very organized person who can handle a fast-paced environment with very tight deadlines. To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:
· Attention to detail and accuracy.
· Strong interpersonal skills.
· Excellent communications skills both written and verbal.
· Organizational and problem-solving skills
· Organizing and prioritizing.
· Confidentiality and judgment.
· Problem-solving skills.
· Proficient in time management
Essential Functions:
· Process vendor invoices and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation.
· Responsible for the processing, tracking, and mailing of checks.
· Produce weekly to bi-weekly planned payment reports for invoice approvals.
· Monitor accounts and contracted billings to ensure payments are current.
· Correspond with vendors, managers, and upper management and respond to inquiries.
· Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries as required.
· Setup and transfer service for utility accounts.
· Setup and maintain automatic and recurring payments.
· Maintain unpaid invoice filing.
· Process vendor address change requests for new and existing associations.
· Obtain and track W-9 forms and process annual 1099 forms.
· Setup and maintain vendor contact information in R365, Quick Books, and Sage – Intact.
· Other duties may be assigned.
Minimum Qualifications:
· Minimum one year of accounts payable experience.
· Background or prior experience in accounts payable involving food & beverage industry.
· Minimum High School Diploma.
· Knowledge office equipment such as a copier, fax, and phone.
· Intermediate knowledge of Word, Excel, and Outlook.
· Knowledge office equipment such as a copier, fax, and phone.
· Customer service experience.
· Proficient in data entry.
· Available to work Flexible Hours and overtime when needed.
Preferred Qualifications:
· Restaurant 365 (R365)
· Sage – Intact
· Quick Books