Mwr Adminstrative Assistant

Summary Under the direction of the Community Support Director, is responsible for developing, evaluating, advising or improving information and documentation, directive management and management controls and/or obtaining a variety of management support services essential to the Community Support operations to be integrated with the general management of Community Support. The Community Support consists of the Morale, Welfare and Recreation Department. Responsibilities 1. Responsible for developing, evaluating, researching, advising, improving and/or obtaining a variety of management support services essential to the effective and efficient accomplishment of CS goals and objectives. 2. Provides administrative services and support to management and staff by performing analysis, research, statistical and secretarial duties. Prepares reports and other statistical and financial data pertaining to recreation and club operations. Compiles and types statistical records and reports. Coordinates all administrative output from department. 3. Explains reporting procedures and requirement to managers, supervisors and employees. Coordinates all department internal audits (payroll, property, etc.) and conducts/evaluates semi-annual facility inspections. Incumbent may also coordinate and serve as the primary assistant in the preparation and submittal of annual department wide APF and NAF budgets. 4. Plans the development of an organizational records management program which includes the methods and processes by which record material is created, how filingsystems are maintained, and the organization's requirement for retention or disposal of records. 5. Screens incoming mail and attaches appropriate file to correspondence requiring action. Determines action due dates on correspondence/reports, routes to appropriate managers/supervisor/employee for action and ensures that responses are returned in a timely manner. Maintains accountability of all checks/payments received by mail. Sorts and delivers guard mail, message traffic and regular. 6. Responsible for composing correspondence and material by drafting presentory releases and quasi-legal documents as a result of researching references and past policy. 7. Directs and engages in the preparation of smooth correspondence, reports and instructions from rough drafts and corrected copy. Rewrites correspondence as required. 8. Maintains files on departmental regulations, directives, etc., and posts changes as required. Provides information pertaining to operational activities to the CS Director. 9. Coordinates travel plans and schedules travel for the CS Director and staff. 10. Coordinates Star Service training, the Center of Excellence program and other training needs of installation or program. May be responsible for coordination of special events for installation and/or serve as Department ABC Coordinator. 11. Performs other related duties as assigned. Requirements Conditions of Employment Qualifications Minimum of three years of progressively responsible office experience which demonstrates knowledge of general clerical procedures and administrative functions (typing proficiency of at least 50 words per minute). Skill in use of software programs to include word processing, spreadsheets, presentation and database software. Excellent written and verbal communication skills. Knowledge of business practices, operating procedures, and knowledge of body of rules, regulations, and guidelines governing the functional area. Ability to analyze and identify data. Possess tact and diplomacy in dealing with all levels of personnel. Knowledge of NAF budgeting. Ability to maintain records and reports. Education N/A Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirments. Selectee may be required to complete