Subcontracts AdministratorThe Contingent Staffing Solutions (CSS) Team provides alternative staffing support focused on "future of work" solutions from forecasting to execution across all sectors. We combine Contingent Workforce Services (CWS) support with Independent Contractor capabilities to augment Deloitte's traditional subcontractor staffing (pre and/or post award).Purpose of the PositionThe Federal Administrator will work directly with Federal client engagement teams to advise on the best procurement strategy and executes on the identification, onboarding and maintenance of contractor resources.Recruting for this role edns on April 29th 2024Work You'll DoThe person filling this role would work directly with the CSS Team members in US and India who currently support all the 3rd party federal contingent procurement/onboarding and maintenance. Immediate responsibilities/expectations after training period would be:
Create Project Records and subcontractor resource requests in proprietary vendor management system and broadcast requests to the designated competitive Supply Chain enabling the vendors to respond with qualified candidates on a competitive basis.
Analyze supply chain responses by performing risk-factor analysis and pre-screening candidate resumes to match requirement specifications (technical and functional) prior to forwarding to engagements for consideration. Database checks to insure the contractor can be sent to the project.
Facilitate and schedule candidate interviews
Create RFI's through the CWS portal, gather the data and send to the project for review.
Collect/organize documents for required Consent Packages
Conduct preliminary negotiations with subcontractors, including but not limited to terms and conditions and pricing
Create work orders in the CWS web portal/update as required
Facilitate the hiring process of contractors, including rate and other negotiations as needed, generation of legal documents, gathering of all information for systems access/laptop needs
Advise Engagement teams on use of firm financial system, CostPoint, to enter purchase requisitions (PRs) and create purchase orders (Pos) for contractor assignments
Organize and maintain contract data pertaining to the procurement lifecycle according to the Federal Acquisitions Regulations (FAR) in firm data repository systems, Costpoint, VantagePoint, and OpenText
Process Costpoint Requisitions
Review and obtain compliant data from Vendor Portal
Build FAR compliant procurement files in Microsoft OpenText
Correspond with internal and external customers in a timely and professional manner
Support audit response activities as required
Other Ad Hoc tasks as identified/required
QualificationsRequired
Bachelor's degree
1-3 years of relevant professional experience as a contracts/subcontracts administrator
Experience working through the Federal procurement lifecycle
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Preferred
Familiar with contractual and regulatory requirements (ie. FAR, DFAR, AIDAR, etc.) to ensure all procurement activity performed is completed in a compliant manner and in accordance with company policies and procedures
Knowledge of the software development lifecycle
Use of Deltek Costpoint
Strong prioritization skills, including the ability to balance multiple high priority tasks and re-prioritize during the course of a workday
Effective understanding of emerging IT concepts and tools. Must be able to converse with IT professionals (at all levels) regarding IT skill requirements
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $54,500.00 - $100,300.00 You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.