Big Sky Public Relations is a Montana firm specializing in community relations and media management for state and municipal construction projects, government agencies, and non-profit organizations. In a state where residents highly value a handshake, Big Sky Public Relations delivers an excellent outreach solution backed by local representation.
Based in the breathtaking mountains of Northwest Montana, our team is all about "limitless potential." After all, we live surrounded by it. That backdrop lends to the creativity and passion behind the big ideas developed and executed on a daily basis: the friendly handshake of a neighbor: and the flexibility we have to live with one foot in the great outdoors and one in the concrete jungle.
Job Location
The Executive Assistant (EA) position will be based in our Kalispell, Montana office.
Job Description
The EA has superior organizational skills, attention to detail, and the ability to prioritize and successfully work on multiple tasks on an ongoing basis. They have a superior work ethic and excellent interpersonal and communications skills. The EA is a coachable self-starter who learns quickly and thrives in a fast-paced environment. This position will include split time between general administrative duties for Big Sky Public Relations and direct support of the company’s CEO including personal assistant duties. The EA reports directly to the CEO.
Essential Responsibilities / Duties:
-C-Suite personal assistant support including, but not limited to, scheduling appointments, maintaining the CEO’s calendar, coordinating both client and constituent responses; approximately 25% to 50% of the EA's time will be dedicated to executing personal errands for the CEO.
-General administrative duties as needed such as greeting clients, answering phones, office errands, filing, light housekeeping at the office, or other duties as assigned.
-Proofreading, research, and fact-checking.
-As needed, the EA may help with campaign activities that involve the public including canvassing, representing client projects at community events, and material distribution to stakeholder groups and community partners.
-Provide client communication support as requested.
-Attend in-person meetings and events with clients, when appropriate
Requirements:
-Associate degree preferred but not required. Those with an EA will optimally possess a minimum of three years of professional work experience. Alternatively, a high school diploma or GED required is also acceptable with five years of work experience directly applicable to the essential job responsibilities and duties of the EA position.
-Ability to work quickly and efficiently on a computer.
-Proficient in using Microsoft Office and the capability to quickly learn internet tools and technologies such as Gmail, Dropbox, digital task management software, and file-sharing platforms.
-General research skills, both online and via traditional methods.
-Capacity to effectively build trusting relationships with members of the public.
-Solid written and verbal communication.
-Strong initiative, leadership skills and work ethic; exacting attention to detail.
-Ability to work independently.
-Teamwork mentality including the ability to multi-task in a team-oriented environment and easily work on multiple projects throughout the course of a day or week.
-Strong problem-solving skills.
-Willingness to be flexible and a positive, can-do attitude.
-Ability to consistently and accurately track time on a daily basis using company software.
-Ability to work in our Kalispell office; full-time requirements will likely require time in the office or executing errands in Kalispell on a daily basis; working from home around these requirements will be offered as time allows.
Preferred Skills/Experience/Abilities:
-Personal assistant experience.
-Able to set up for and staff events, which requires lifting 30 pounds and standing for several hours; able to comfortably walk several miles in a day to complete canvassing or other material distribution duties.
Interpersonal Skills:
Develop and maintain productive, trusting relationships with creative, advertising, and administrative vendors, members of the public, and clients with whom he/she may sometimes interact. Work cooperatively and positively with other members of the Big Sky Public Relations team on a daily basis. Possess a commitment to giving and receiving feedback honestly and graciously.
Benefits (The EA may choose to opt-in or opt-out of benefits)
-Medical, dental, and vision insurance.
-Wellness incentives such as quarterly massage and gym membership reimbursement.
-Simple IRA.
-Paid holidays (as it aligns with the EA work schedule).
-Annual, customized training opportunities based on employee goals and organizational needs.
Job Classification: Full-time
Work Schedule: The EA typically works 32 to 40 hours per week, spread across three weekdays but a final schedule will be finalized between the new EA and CEO during the job offer phase. Additional hours may be available during special events or high-volume seasons with project rollouts.
Travel: Possible but limited, 5-10%
Hourly Range: $24/hour - $26/hour DOE