East Central College
Executive Adminstrative Assistant - Academic Affairs
Job Label:Executive Assistant Academic Affairs FY24
East Central College has an opening for afull-time Executive Administrative Assistant for Academic Affairs responsible for providing complex, confidential, and advanced administrative support to the Vice President of Academic Affairs, managing the day-to-day activities of the office; also required to use a considerable degree of independence and discretion, exercise sound judgment in the performance of the assigned duties.
Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)
Completion of associate degree; three to five years related experience. Bachelor’s degree preferred.
Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)
Independently manage the day-to-day activities of the office, maintaining files, telephone, and mailing lists, maintaining necessary office supplies, and monitoring office expenditures to assure purchases are within budget.
Serve as a resource and point of contact for faculty and other College employees.
Plan, organize, and attend to administrative detail on special assignments and projects assigned which include creating & maintaining special databases, gathering data, compiling statistics which may include making appropriate calculations, preparing reports, graphs & charts, updating faculty Resource Guide, and other forms from the office.
Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Vice President is involved.
Evaluate all incoming correspondence, determining which matters require the Vice President’s attention, marking important sections, drafting replies, gathering appropriate background material, acknowledging correspondence in the absence of the Vice President.
Initiate and process forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, and travel expense reimbursements.
Manage and maintain faculty development process including conference and travel arrangements, as necessary.
Organize and maintain the academic committee structure and process.
Coordinate the annual Assessment Retreat and other special events hosted by the Vice President.
Serve as Recording Secretary for Interest-Based Bargaining, coordinating arrangements for meetings, and distribution and organization of meeting materials.
Keep the Vice President’s calendar current with various appointments and meetings, reserving conference rooms and make other necessary arrangements, organizing materials, and sending out meeting notices.
Handle complaints and conflicts diplomatically, using perceptive judgment and discretion to diffuse potentially volatile situations as required.
Prepare special board agenda items and coordinate all agenda items and assure completion for board meeting deadlines.
Maintain confidentiality in all matters related to the Vice President, division, and college including organizational plans and personnel matters.
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.
View full job description here.
East Central College is located about 60 minutes from St. Louis.For more information about East Central College visit, www.eastcentral.edu.
East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.
Benefits:ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.
Salary will be commensurate with experience. Position is a level 107. Salary schedule can be viewed here.
East Central College is an Equal Opportunity Employer.
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