Posting Details Position Information Position Title Administrative Assistant II (Alumni Relations) Work Location Springfield Campus Department Alumni Relations HR Home Department 090101 ALUMNI RELATIONS Pay Grade 12 Proposed Salary $15.50 - $16.75/hour Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function The Administrative Assistant II assists the Director or other supervisor with the department’s administrative activities and coordinates various administrative processes and projects. The Administrative Assistant II is generally the primary or lead administrative support position in a department. This position provides the full-range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department. The Administrative Assistant II may assign and/or monitor the work of a second full-time administrative support person, student workers, or Graduate Assistants.Description of Primary Duties The Administrative Assistant II assists the Executive Director and alumni program staff with the department’s administrative activities and coordinates various administrative processes and projects. This includes, but is not limited to: operational support (answering phones, correspondence, budget/account tracking, P-card and requisition processing, etc.); event and program support (taking RSVPs, event preparation (set up/tear down), gather and transport event supplies, help make travel arrangements, nametags, etc.); assigned duties related to online community management, CRM data entry and report development; and may require occasional evening and weekend hours.The Administrative Assistant II is the primary administrative support position in the department, and also provides support for the alumni association board of directors, including making meeting and menu arrangements, taking minutes and communicating with members. The position will also support the Travel Bears program with traveler correspondence and communications. The Administrative Assistant II interacts daily with alumni, faculty, staff and students. The Administrative Assistant II will assign and monitor the work of student worker/s as assigned.Minimum Acceptable Qualifications Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50846.htm Open Date 05/31/2024 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants First date of consideration is June 14, 2024, and review of applications will continue until the position is filled.If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts required at time of hire (if applicable).EO/AA and Diversity Statement Non Discrimination StatementMissouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-8506, 417-836-8506, 417-836-8506, 417-836-8506, 417-836-8506, 417-836-8506, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, [email protected], 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)Background Check Statement Employment will require a criminal background check at University expense.Posting Detail Posting Number 20240110FTS Quicklink for Posting https://jobs.missouristate.edu/postings/75085 Supplemental Questions Required fields are indicated with an asterisk ().
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Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.
(Open Ended Question)
Are you a current full-time regular Missouri State University employee?
Yes, I am a current full-time faculty/staff University employee.
No, I am not currently employed by the University.
No, I am a current per course faculty member.
No, I am a current part-time staff University employee.
No, I am a current University graduate assistant or teaching assistant.
No, I am a current student University employee.
Do you have a High School Diploma or Equivalent?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Letter of Recommendation-1 (Non-confidential)
Letter of Recommendation-2 (Non-confidential)
Unofficial Transcripts - 1
Other Documents -1