[Position Title: Office ManagerThe Office Manager will be responsible for overseeing the day-to-day administrative operations, ensuring a smooth and efficient office environment. This role requires excellent communication skills, a proactive approach to problem-solving, and a commitment to our mission of removing barriers and empowering independent living for people with disabilities.[ESSENTIAL FUNCTIONS:
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Manage office operations to ensure an efficient workflow and supporting our staff and clients.
Coordinate with various departments to facilitate effective communication and workflow.
Prepares and schedules staff meeting, providing support to the CEO during the meeting with technical assistance as needed.
Works with the Director of Operations to monitor office supplies and track facility expenses.
Assist with the creation and management of documents.
Covers reception desk as needed when the receptionist is unavailable.
Handle confidential information with discretion and ensure compliance with HIPAA and other relevant regulations.
Support the HR department with recruitment, on-boarding, and employee records management.
Organize meetings, special events, and other activities as needed, may include occasional nights and weekends.
Provide general administrative support to the executive team.
Maintain filing systems and ensure confidentiality of sensitive information.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Supervise and train volunteers as needed as part of Empower: Abilities Volunteer Program.
[SKILLS REQUIREMENTS:]{arial",sans-serif"=""}Team player. Ability and desire to work with a diverse group of individuals and talents to complete projects.Must be flexible, resourceful, and have strong initiative.Proficiency in office software (MS Office, Google Workspace).Must have excellent problem-solving skills, great attention to detail, and organizational skills.Must have superior communication skills both verbal and written as well as presentation skills.Must have solid time management with single tasks and multi task projectsand the ability to manage and prioritize competing work assignments and meet deadlinesMust possess accurate record-keeping skills.Supervisory experience.[]{style="font-size:12p"}