ADMINISTRATIVE ASSISTANT - INTERMEDIATE / ROADS AND TRAFFICPURPOSE:This position is the Administrative Assistant for the Manager of Roads and Traffic. This position is responsible for the preparation of notices, documents, and correspondence. Coordinates the preparation of the department budget, provides administrative assistance regarding the development of projects, coordinates and leads other special projects and other document focused tasks. This position acts under the supervision of the Manager of Roads and Traffic.JOB DESCRIPTION:
Performs clerical work to ensure that work is completed in a timely and efficient manner.
Reviews the quality of clerical output, and directs the preparation of legal notices, meeting minutes, and transcripts.
Prepares materials to be submitted to the County Counselor and County Council Offices.
Coordinates and prepares the division budget.
Determines capital item needs for the department.
Monitors department operating and capital budgets.
Pays invoices; creates requisitions and field purchase orders.
Prepares and reviews department budget reports.
Composes and edits correspondence for Manager.
Researches and implements new programs / procedures to improve the workflow of the department.
Prepares and reviews correspondence, reports, and other documents.
Schedules and plans conferences and meetings.
Develops and revises policy and procedure manuals, regulatory guidelines, and other division documents.
Interprets department policies.
Maintains department records.
Provides assistance to the Department in accomplishing tasks as directed.
Requisitions supplies, orders equipment repair, and monitors office equipment maintenance.
Answers incoming telephone calls from citizens.
Coordinates services as required on computers, printers, etc.
Handles citizens questions, complaints and problems that were not resolved by other staff.
Retrieves and distributes mail and serves as backup for other staff members.
Leads and coordinates special projects and provides other support to the departments divisions as directed by the department manager.