Position Details Position Information Announcement Number STAFF - VA - 24369 For questions regarding this position, please contact: Cassandra Balent at 406-994-2198 or [email protected] Classification Title Accounting Assoc III Working Title Senior Accounting Clerk Brief Position Overview The Accounting Clerk provides customer service and transactional accounting support to departments supported by Fiscal Shared Services. In collaboration with the Lead Financial Analyst and/or Service Team Lead, the Accounting Clerk will assist departments with accounts payable and accounts receivable within MSU’s various financial platforms. The Accounting Clerk will ensure that financial paperwork is completed appropriately and will assist with necessary follow-up. The Accounting Clerk may assist with educating MSU faculty, staff and students regarding fiscal process and policy.Position Number 4N0043 Department Fiscal Shared Services Division University Business Services - Financial Services Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE .5 FTE Benefits Eligible Eligible Salary $17.820 to $22.270 per hour, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement The Accounting Clerk provides customer service and transactional accounting support to departments supported by Fiscal Shared Services. In collaboration with the Lead Financial Analyst and/or Service Team Lead, the Accounting Clerk will assist departments with accounts payable and accounts receivable within MSU’s various financial platforms. The Accounting Clerk will ensure that financial paperwork is completed appropriately and will assist with necessary follow-up. The Accounting Clerk may assist with educating MSU faculty, staff and students regarding fiscal process and policy.Duties and Responsibilities Primary contact and coordinator for accounts payable:
First point of contact with unit(s) regarding accounts payable transactions.
Initiates Banner Payment Authorizations ( BPA ).
Reviews and approves requisitions, non-PO invoices, and change orders in SmartBuyMSU.
Reviews and approves credit card expense reports and travel pre-approvals in Chrome River. Reviews and approves travel expense vouchers outside of Chrome River as applicable.
Ensures documentation and all required forms for all accounting transactions are complete and in accordance with MSU policies and procedures.
Escalates issues to Lead Financial Analyst or Service Team Lead.
Follows up with both the unit and central offices regarding any missing paperwork or improperly completed forms.
Provides guidance to customers regarding University, state, and federal rules, regulations, and laws.
Accounts receivable processing:
Processes xfeeds from documentation/spreadsheet from unit when necessary.
Assists unit in creating invoices when required.
Prepares and submits Foundation Vouchers.
Maintains accounting files and records for the units:
Assists in receipt matching/index review when required by Service Team Lead or Lead Financial Analyst.
Performs other transactional duties as assigned.Required Qualifications – Experience, Education, Knowledge & Skills
Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor’s degree or an equivalent combination of relevant education and experience.
Demonstrated customer support experience.
Preferred Qualifications – Experience, Education, Knowledge & Skills
The Successful Candidate Will
Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
Be highly organized with great attention to detail and a high level of accuracy in work product.
Be forward-looking, anticipate problems and proactively address them.
Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.
Exercise initiative and good judgment in solving complex problems and in interpreting and applying policies and procedures.
Have demonstrated excellent, professional verbal and written communication skills.
Position Special Requirements/Additional Information
The budget available for this position through June 30, 2025. After this time, the continuation of the position is dependent on budget availability.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon successful completion of search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on or before June 6, 2024 ; however, applications will continue to be accepted until the position is filled.Special Instructions Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html