Note: This is a permanent part-time 32 hours per week position.
The Administrative Coordinator performs a combination of complex office administration, secretarial, bookkeeping, and public relations assignments. These functions will include payroll, records management, auditing of billing, ordering and maintaining supplies, and general support functions. Will exercise considerable independence and discretion. Requires extensive knowledge of department programs. Responsible for the research, compilation, and organization of materials for use by Department Heads or Elected Officials. Requires extensive knowledge of MetraPark customer service expectations and works closely with the Production Director and the MontanaFair Coordinator.
Examples of Duties:
- Monitors calendars to ensure upcoming events have required riders, completed event sheets, and necessary contracts in place.
- Builds and reviews event sheets to confirm accuracy and completeness.
- Meets with potential clients to tour facilities and gather the information required to accurately estimate costs.
- Assists MontanaFair Coordinator to plan and execute events at MontanaFair.
- Requests and provides information regarding events, policies, schedules, and contracts.
- Default recipient for all incoming Production Department phone calls.
- Attends and takes minutes for client meetings, production meetings, safety meetings, and fair meetings.
- Processes a variety of forms.
- Reviews forms for completeness and conformance to rules and regulations.
- Performs such office administrative.
- May plan, assign, direct and review the work of office support staff.
Minimum Qualifications:
- Associates Degree in Administrative Assistant, office management, or secretarial science; and
- Minimum of one (1) years' occupational experience with high level administrative office support functions including bookkeeping, composing a variety of business documents, gathering and compiling data, and balancing and coordinating a workload for multiple projects; or;
- Any equivalent combination of education and experience totaling three (3) years.
Equal Opportunity Employer.