People Operations Assistant (LW7968)

Position Summary: The People Operations Assistant supports the efforts and goals of the People Operations/Human Resources office. This position is responsible for supporting HR administrative functions and providing a positive and collaborative experience for employees and visitors. Essential Job Functions and Responsibilities:

· Serve as first point of contact for the HR department.

· Maintains HR department mail and email box and ensures messages are routed to the appropriate person.

· Receive and screen telephone calls, using independent judgement to determine priority of call and referring non-HR calls to the appropriate office.

· Establish and maintain personnel files. Responsible for consistent document management (scanning & filing).

· Ensures address changes in Banner and green pages override data and office phone in Banner.

· Process employment verification, public service loan forgiveness requests.

· Assists with the planning, preparation, and drafting of the employee newsletter on a biweekly basis.

· Responsible for updates to People Operations/HR website.

· Coordinate business card orders and processes through Communications Office.

· Coordination between HR & Dean’s Office to order flowers and/or send appropriate cards to employees.

· Assist with tracking of departmental expenditures.

· Prepare and process departmental invoices for payment and expense reimbursements.

· Coordinate logistics and preparation for New Employee Welcome and orientation.

· Serve on the Employee Celebrations Committee and Graduation Planning Committee. Assists with employee events and functions including wellness initiatives.

· Assist with work orders to facilities for maintenance and repairs.

· Provides general clerical support to the People Operations team.

· Maintains department inventory and orders supplies.

· Coordination with the Dean’s Office regarding monthly employee birthday cards.

· Assists with the Wellness initiatives and activities.

· Prepares flyers, posters and updates for People Operations/HR bulletin boards.

· HR project work, other duties as assigned.

· Maintains high level of confidentiality.

Required SkillsRequired Knowledge, Skills, and Abilities: This position requires: · Exercise good judgement, initiative, discretion, and the ability to maintain the highest level of confidentiality. · Strong organization and time-management skills. · Tact and efficiency in handling problems. · A commitment to completing tasks to the highest standards. Required Qualifications: This position requires: · High School Diploma · Must be a self-starter, who works well in a fast-paced environment. · Proficiency in use of Microsoft Office suite including Word, Excel, Teams, and Outlook. Work Environment: Routinely work in an office setting during normal hours of operation for university offices. Will require some light travel to DeLand campus. Required Experience