Working Title: Accounting Officer IntermediateJob Class: Accounting Officer IntermediateAgency: Minnesota State
Who May Apply : Open to all qualified job seekers
Date Posted : 04/04/2024
Closing Date : 04/18/2024
Hiring Agency/Seniority Unit : MN St Colleges & Universities / St Cloud TC-MAPE
Division/Unit : MnSCU St Cloud TC / MnSCU St Cloud TC Classified
Appointment Type : Unlimited, Full-time
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $24.92 - $36.34 / hourly; $52,032 - $75,877 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Telework Eligible : No
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Make a difference in the lives of Minnesotans.The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.The purpose of this position is to direct the procurement functions at St. Cloud Technical and Community College and provide technical advice to staff & faculty related to encumbering State funds. Follow established procedures in arranging for the purchase of a variety of materials, supplies and equipment requisitioned by employees, and responsible for campus wide Marketplace Training and Maintenance. Contract administrator for all contract types, confirming funds are available and verifying all documents used are MNState approved contract forms and appropriate language used is correct, and working with the Attorney General’s Office. Assist in preparing specifications and invitations for bids and negotiating transactions for the purchase of various services, materials, supplies and equipment. This position is responsible for maintaining fixed asset information and disposing of state surplus property within State guidelines. This position is responsible for coordinating the sensitive asset inventory with administrative support personnel for departments each semester. Coordinates the annual physical inventory process for non-sensitive assets. Performs processing of banking activities EFT, ACH & Wire transactions & credit card banking, and back-up for frontline cashiering.Responsibilities and Results
Direct purchase order and requisition functions
Manage and administer SCTCC contracts
Marketplace training and maintenance
Assist in RFP & RFB quotes and bids
Business office purchasing card responsibility
Maintain ISRS fixed asset module, perform periodic physical inventories, and manage the disposal processes of state surplus property is done within state guidelines
Perform EFT banking activity transactions and backup for frontline cashiering as needed
Other duties as assigned
Minimum Qualifications
1 year professional level work experience in accounting or related field.
Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze and interpret financial information, locate errors, and recommend solutions.
Knowledge of accounting systems (or comparable), sufficient to query and compile records and reports, and recognize and reconcile errors or inconsistencies.
Excellent customer service and human relations skills sufficient to interact respectfully, courteously, and professionally with stakeholders of various backgrounds to positively represent SCTCC.
Proficient in spreadsheet applications to track and monitor transactional data and create reports.
Proficient in the use of standard business software applications including word processing, electronic spreadsheets, internet browsers and e-mail software.
Ability to communicate effectively, both orally and in writing.
Ability to work with a varied level of internal and external customers, and to establish and maintain effective working relationships with vendors and requisitioning staff.
Ability to serve individuals from diverse racial, ethnic, and socio-economic backgrounds.
Preferred Qualifications
Two-year degree in Accounting or related field
Knowledge and ability to interpret, apply, and communicate state procurement laws, Minnesota State rules, policies and procedures and college policies and procedures.
Experience in Purchasing and Inventory Control functions and systems.
Considerable knowledge of contract law and its general application and principles of government purchasing and bid procedures.
Knowledge of and understanding of Marketplace, MNState Contracts and Purchasing processes.
Knowledge of State of Minnesota-specific computer systems and software programs including SWIFT, Marketplace and ISRS.
Ability to organize tasks, initiate action, and to work independently.
Demonstrated skills in decision making, organizing, planning, coordinating, and strong analytical abilities.
Additional RequirementsIn accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.