AP Specialist

We are in search of an Accounts Payable Specialist to review, verify, and prepare payments for properly authorized owed accounts promptly. Complete general AP accounting functions such as reporting, filing, and general ledger maintenance. Review Kendell purchases and prepare vendor invoices for payment while managing associated paperwork and filing:  Match purchase orders with invoices and receiving documents, verifying pricing, quantities, and terms; research and resolve discrepancies with vendors and/or purchasing department File and organize all vendor paperwork and applicable purchasing paperwork, including invoices, packing slips, and purchase orders Complete coding and GL assignment for all invoices and enter approved vendor invoices in data entry system Select invoices for payment and schedule payments according to due dates and discount dates Prepare check run and credit card payments for approval by Controller; mail out all checks printed by Controller and process approved credit card payments File all check reports and credit card payments Maintain SharePoint Accounting/PO’s needed list to communicate with Purchasing department Ensure account information is current and contains all necessary records/forms, including W-9, payment terms, etc.  Segregate accounts and vendors by payment options or preference: credit card or check Communicate with vendors by phone or email to resolve any discrepancies or issues, receive/ answer vendor AP related inquiries Organize and match returns and short ship paperwork, work closely with Purchasing department on RGA log   Review vendor statements and identify outstanding issues requiring attention Process direct ship orders and provide packing slip to AR  Prepare predetermined monthly and annual reports for Controller/CFO Provide information and data for monthly key performance indicators as requested  Assist with month end and yearend closing (prepare 1099’s at yearend, file previous year’s AP related paperwork)  Assist with general ledger maintenance Distribute tax exemption certificates to appropriate vendors  Maintain AP spreadsheet and other accounts payable files Review and maintain receiving accrual report