City of Buhl Clerk/Treasurer Job Description
Job Definition: The City Clerk/Treasurer reports to the City Council. This position will provide executive leadership and direction over the City’s operations. The City Clerk/Treasurer plans, organizes, integrates, fiscally controls, directs, administers, reviews, and evaluates the activities, operations, programs, and services of the City of Buhl. Responsible for carrying out the policies and programs determined by the City Council. Ensures development and execution of the municipalities comprehensive plan and annual budget. Ensures City government operations and functions effectively serve the needs of Buhl residents and taxpayers, as well as other stakeholders, while complying with applicable laws and regulations, and performing other duties as assigned by the City Council.
Essential Job Functions: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Other job functions may be added from time to time by the City Council.
Oversee City Operations: Manage and supervise all city departments, ensuring smooth operations and effective service delivery. Oversee hiring, training, and evaluation of city staff. Report personnel matters to the Personnel Committee for review. Monitor and improve the city's projects and programs to ensure they meet the needs of the community. Perform the duties of the Finance Manager in their absence. Perform other duties as directed by the City Council.
Attend City Council meetings: Prepare agendas and working papers for City Council meetings. Research and prepare recommendations for City Council approval regarding city issues. Prepare minutes of City Council meetings and maintain a minute book containing all the official City Council proceedings.
Implement Policies: Carry out policies, resolutions, and directives of the City Council. Maintain the Policy Book and the Book of Ordinances.
Attend and coordinate the activities of all city commissions and boards. Provide administrative support as needed including the preparation of agendas and minutes.
Budget Management: Develop, manage, and monitor the city's budget, ensuring fiscal responsibility. Prepare and present reports and presentations for City Council meetings. Research grant monies for city projects. Apply for grants approved by the City Council.
Liaison Role: Act as a bridge between the city council, staff, and the community, facilitating communication and collaboration. Manage external relationships with other government agencies and stakeholders. Facilitate community development, address resident concerns, and manage public relations.
Strategic Planning: Develop and implement strategic planning initiatives for the city's future.
Compliance: Ensure compliance with local, state, and federal laws and regulations.
Emergency Response: Lead or participate in crisis management and emergency response efforts.
External Relations: Post and publish: All notices, ordinances, and resolutions according to Minnesota statutes. Maintain and improve the City Website as needed.
Elections: Plan, conduct and certify local and general elections.
Skills and Qualifications:
Leadership and Management: Proven ability to lead, motivate, and manage a team.
A Bachelor’s degree in Public Administration, Management, Business, or related field is required.
Five years of experience in Management, Public Administration, Business Administration, or related fields, work experience within a municipality, or any equivalent combination of formal preparation or substantial experience which provides the requisite knowledge and abilities for this position.
Communication: Excellent written and verbal communication skills, including the ability to effectively communicate with the public and other stakeholders. Ability to make formal presentations to small groups.
Analytical Skills: Ability to analyze data, identify trends, and develop solutions.
Budgeting and Financial Management: Knowledge of budgeting principles and financial management practices.
Policy Development and Implementation: Experience in developing and implementing policies and programs. Experience or knowledge of economic development.
Interpersonal Skills: Ability to work effectively with a diverse group of individuals, including elected officials, staff, and community members. Skilled in contract negotiation.
Legal and Regulatory Knowledge: Understanding of local, state, and federal laws and regulations.
Problem-Solving: Ability to identify problems, analyze issues, and develop solutions.
Time Management: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
Computer Skills: Proficiency in computer software, including word processing, spreadsheets, presentation software and website maintenance.
Physical Demands and Work Environment:
There is a potential for slips, trips and falls in this work environment. There are slippery floors in areas of the work environment. Frequently sit, talk, or hear. Occasionally required to walk. Occasionally lift and/or move up to 25 lbs.
Salary:
This position is Exempt, with compensation for expenses incurred while in performance of expected duties at the current government table rates.