Genoa Township
Clerk's Assistant
Job Label:Township Clerk's Assistant
GENOA TOWNSHIP is a charter township located in the heart of Livingston County, Michigan. Lakes and wetlands, rolling hills and meadows, state parks and wildlife all abound in this beautiful community of country living.
JOB SUMMARY:
Under the supervision of the Township Clerk, assists in performing the statutory and non- statutory functions of the office, varied administrative and clerical tasks including preparing and maintaining accurate records and reports pertinent to the department. Provides residents and visitors with a positive first impression on behalf of the Township and Department. This position is public-facing and requires exceptional attention to detail, excellent customer service skills, accuracy and efficiency in work and must be able to meet high demands during elections. Must be able to work overtime as needed during elections. Election experience is preferred but not required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
High school diploma with additional college-level or vocational training in secretarial science, office management or a similar field, and two years of experience in a responsible clerical position.
Ability to type with speed and accuracy.
Demonstrated proficiency in Microsoft Suite applications including word processing, spreadsheet, and data base use.
Ability to gain proficiency in department-specific software applications including Qualified Voter File training or other State of Michigan required learning.
Ability to use basic office equipment such as telephone, calculator, photocopier, facsimile and email/internet/world wide web for search, information and data transfer and file in alphabetical order.
Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, professional contacts and the public in a variety of situations.
Must possess excellent professional verbal and written communication skills;
A valid State of Michigan driver’s license.
Must be able to work in the United States without sponsorship.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move heavy files and other items. The employee must be able to travel to and from worksites and election locations as needed.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Deadline for application is: April 25, 2025
Genoa Charter Township is an Equal Employment Opportunity Employer.
PRIMARY DUTIES & RESPONSIBILITIES
Greets individuals in person and answers and handles all telephone calls, providing information and assistance or directing individual so the appropriate department of staff member in a warm and professional way.
Certified Qualified Voter File Specialist: Performs a variety of tasks in support of the Township’s Voter Registration process. Duties include, but are not limited to, daily maintenance & updating of voter registration records on the Michigan State Qualified Voter File (QVF) & in Clerk files. Includes processing of voter registration master cards & ID cards. Maintains active and in active voter registration files.
Performs a variety of tasks in support of the Township elections process. Duties include but are not limited to, assist with voter education, distribution & processing of absentee ballots, performing Election Day assignments, assisting with the resolution of voter issues, updating election history in the Qualified Voter File as well as other various election related tasks.
Assist with the maintenance of the Departments filing system for a variety of records, reports and general correspondence relating to the Clerk Office including the Township Boards Minutes database, Maintenance and retrieval of Township archives on an as needed basis.
Assists in the cemetery responsibilities including resident assistance in the purchase of their lots, deed preparation, working closely with the cemetery Sexton and Clerk to aid in the upkeep of the cemetery mapping.
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Related Keywords:Administrative, Clerical, Elections, Municipal, Township, Voting, Clerk's Office, Vote, Assistant, Clerk