Senior Executive Management Assistant (SEMA) 11 - FSB / Special Operations DivisionPrint (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4528214) ApplySenior Executive Management Assistant (SEMA) 11 - FSB / Special Operations DivisionSalary$24.19 - $32.61 HourlyLocation Lansing, MIJob TypeLimited Term (position has expiration date)Job Number5501-24122-JGDepartmentState PoliceOpening Date06/03/2024Closing Date6/9/2024 11:59 PM EasternBargaining UnitNON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Description
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Job DescriptionThis position provides confidential executive assistance and managerial support to the Special Operations Division (SOD) Commander and command staff. Interprets superior's views and relates frequently to persons in the general public, Michigan State Police, and other governmental contacts. Coordinates division-wide administrative support tasks and provides leadership to other section secretaries in the performance of their assigned duties. Serves as liaison for the Division Commander regarding transactions with the Human Resources Division. Serves as the division focal point for matters involving the preparation of forms and presentation materials for meetings. Composes and prepares correspondence, compile confidential reports, and maintain filing system. Manage office operations for the Special Operations Division Headquarters.Position Description The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.Required Education and ExperienceEducationEducation typically acquired through completion of high school.ExperienceSix years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Alternate Education and ExperiencePossession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.Additional Requirements and InformationThis position requires passing a pre-employment screening, including passing a drug screen, criminal history background check , and a fingerprint check by the Michigan State Police. Please attach a cover letter/memo , resume , and official college transcripts ( i f applicable) to your application . Unofficial transcripts will not be accepted. Please note: Applicants will be screened out for failure to attach the required resume, cover letter /memo , and (if applicable) official transcripts to their application. View job specification at:http://www.michigan.gov/documents/SeniorExecutiveManagementAssistant131497.pdfState employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/2401 SEMA – Do you possess at least an educational level typically acquired through the completion of high school?
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SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least one year of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.
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MSPCRIMHST - Please check all that apply.
Convicted of a felony (provide date, offense, location and disposition below)
Convicted of a misdemeanor (provide date, offense, location and disposition below)
Felony criminal charges are pending (please explain below)
None
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MSPCRIMHST1 - If "Yes," please describe each with the respective date, offense, location, and disposition. If not applicable, please indicate N/A.
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MSPNEP - Please review theAnti-Nepotism Policy (https://public.powerdms.com/MSP1917/documents/1915192) . For this selection, is there a potential to violate the policy?
Yes
No
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MSPNEP1 - If you responded yes to potentially violating theAnti-Nepotism Policy (https://public.powerdms.com/MSP1917/documents/1915192) , please provide the name and relationship of the individual. If none, please respond N/A.
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Do you possess at least four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work?
Yes
No
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Do you have previous experience handling sensitive material or highly confidential documents?
Yes
No
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If you answered yes to the previous question please explain; if you answered no, please indicate N/A.
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Do you have experience successfully operating in a stressful, highly confidential environment, and successfully managing priorities within tight deadlines?
Yes
No
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Do you have experience typing dictation of reports, letters, and/or memorandums?
Yes
No
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If you answered yes to the previous question please explain; if you answered no, please indicate N/A.
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Do you have experience working with MS Word, Excel, Access, PowerPoint, Outlook, or SharePoint?
Yes
No
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If you answered yes to the previous question please explain; if you answered no, please indicate N/A.
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MSPDOCS - Have you attached all of the following required documents within the attachments section of your application?
Cover letter/memo
Resume
Official Transcript (if applicable)
Failure to attach the required documents to your application will result in your application being screened out.
Yes
No
Required Question
AgencyState of MichiganDepartmentState [email protected] Harris DriveDimondale, Michigan, 48821Phone517-284-3175Websitehttps://mspjobs.michigan.gov/civilian-careersApplyPlease verify your email addressVerify Email