Secretary 9 – FSB / FSD / AdministrationPrint (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4428116) ApplySecretary 9 – FSB / FSD / AdministrationSalary$22.65 - $29.77 HourlyLocation Lansing, MIJob TypePermanent Full TimeJob Number5501-24066-JGDepartmentState PoliceOpening Date03/20/2024Closing Date4/3/2024 11:59 PM EasternBargaining UnitUNITED AUTO WORKERS (UAW)
Description
Benefits
Questions
Job DescriptionThis position serves as the management assistant to the Forensic Science Division, Lab Operations Section. This position serves as liaison to section, office management, and section staff while being responsible for updating and explaining procedures and policies for the section for the review and interpretation of section documents, and the review and preparation of materials for training, section meetings, and management decisions. This position composes and processes correspondence, maintains schedules, creates/updates forms, spreadsheets, and databases. Additional duties include the scheduling and coordination of meetings for the managers and staff and preparing minutes from those meetings. Compiles confidential records. Provides information to law enforcement personnel and department members concerning section responsibilities. Performs section financial responsibilities. Processes time and attendance.Position Description The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure.The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.Required Education and ExperienceEducationEducational level typically acquired through completion of high school.ExperienceFour years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.ORFour years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.Additional Requirements and InformationThis position requires passing a pre-employment screening, including passing a drug screen, criminal history background check , and a fingerprint check by the Michigan State Police. Please attach a cover letter/memo , resume , and official college transcripts ( i f applicable) to your application . Unofficial transcripts will not be accepted. Please note: Applicants will be screened out for failure to attach the required resume, cover letter /memo , and (if applicable) official transcripts to their application. View the job specification at:http://www.michigan.gov/documents/Secretary131437.pdfThe State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/2401 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?
Yes
No
02
SECRTRYA – Do you possess at least four years of office experience involving administrative support practices?
Yes
No
03
MSPSOR - Where did you see or hear about this job vacancy?
State of Michigan Job Opportunities Website
College Communications
Social Media - Facebook
Social Media - LinkedIn
Social Media - Twitter
Social Media - Other
Internet
Job/Career Fair
Family/Friend
Professional association or organization
Newsletter
Billboard
Other
04
MSPCRIMHST - Please check all that apply.
Convicted of a felony (provide date, offense, location and disposition below)
Convicted of a misdemeanor (provide date, offense, location and disposition below)
Felony criminal charges are pending (please explain below)
None
05
MSPCRIMHST1 - If "Yes," please describe each with the respective date, offense, location, and disposition. If not applicable, please indicate N/A.
06
MSPNEP - Please review theAnti-Nepotism Policy (https://public.powerdms.com/MSP1917/documents/1915192) . For this selection, is there a potential to violate the policy?
Yes
No
07
MSPNEP1 - If you responded yes to potentially violating theAnti-Nepotism Policy (https://public.powerdms.com/MSP1917/documents/1915192) , please provide the name and relationship of the individual. If none, please respond N/A.
08
MSPDOCS - Have you attached all of the following required documents within the attachments section of your application?
Cover letter/memo
Resume
Official Transcript (if applicable)
Failure to attach the required documents to your application will result in your application being screened out.
Yes
No
09
CURRMSP - Are you a current or previous MSP employee?
Yes
No
10
How many years of experience do you have using Microsoft Office Products and Windows-based applications such as Word, Excel, and Access?
None
Less than 1 year
1 - 3 years
3 - 5 years
More than 5 years
11
How many years of experience do you have maintaining and/or modifying a database or a data tracking system?
None
Less than 1 year
1 - 3 yearss
3 - 5 years
More than 5 years
12
Please explain your experience maintaining and/or modifying a database or data tracking system. If you do not possess the experience, enter N/A.
13
How many years of experience do you have reviewing and/or approving timesheets using an electronic timekeeping system?
None
Less than 1 year
1 - 3 years
3 - 5 years
More than 5 years
14
How many years of experience do you have using an electronic purchasing system and a procurement/credit card?
None
Less than 1 year
1 - 3 years
3 - 5 years
More than 5 years
15
Please describe your experience using an electronic purchasing system and a procurement/credit card. If you do not possess the experience, enter N/A.
16
How many years of experience do you have reviewing documents for spelling, grammar, appropriate formatting, and content?
None
Less than 1 year
1 - 3 years
3 - 5 years
More than 5 years
17
How many years of experience do you have maintaining an organizational chart?
None
Less than 1 year
1 - 3 years
3 - 5 years
More than 5 years
18
Do you have any previous experience working in a forensic laboratory?
Yes
No
19
If you responded yes to the above question, please explain your experience. If you do not possess the experience, enter N/A.
Required Question
AgencyState of MichiganDepartmentState [email protected] Harris DriveDimondale, Michigan, 48821Phone517-284-3175Websitehttps://mspjobs.michigan.gov/civilian-careersApplyPlease verify your email addressVerify Email