General Office Assistant 5-E7 - Uniform Commercial Code UnitPrint (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4515727) ApplyGeneral Office Assistant 5-E7 - Uniform Commercial Code UnitSalary $39,145.60 - $55,411.20 AnnuallyLocation Lansing, MIJob TypePermanent Full TimeJob Number2301-24-OBI116DepartmentDepartment of StateOpening Date05/21/2024Closing Date5/31/2024 11:59 PM EasternBargaining UnitUNITED AUTO WORKERS (UAW)
Description
Benefits
Questions
Job DescriptionThis position is responsible for performing tasks within the Uniform Commercial Code Unit, including preparing incoming work for electronic filing, data entry, and general office duties. Direct customer service skills are used in processing over-the-counter transactions and responding to telephone inquiries. This employee will also be cross-trained and will perform General Office Assistant duties for the Customer Services Administration, to provide backup assistance during times of heavy business volume or to cover employee absences. These areas may include IRP (International Registration Plan), RSU (Record Sales Unit), and ISS (Internal Services Section).Position Description (https://mcsc.state.mi.us/AgencyPDFs/OBI041PD.pdf) MDOSJOBSRequired Education and ExperienceEducationEducational level typically acquired through completion of high school.ExperienceGeneral Office Assistant 5 - No specific type or amount of experience is required.General Office Assistant 6 - One year of administrative support experience.General Office Assistant E7 - Two years of administrative support experience, including one year equivalent to the intermediate levelAdditional Requirements and InformationYou must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Hard copy applications will not be accepted.Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment.SECCHDPOS: Position requires incumbent to be a United States Citizen and pass a thorough background investigation to comply with Public Act 7 of 2008, Public Act 23 of 2008, and the Memorandum of Agreement between the State of Michigan and the Department of Homeland Security. As part of the Department of State’s continued efforts to produce secure driver’s licenses and personal identification cards, state law (Public Act 7 of 2008) requires the Department to perform security checks on designated positions. This notice is to inform you that if you are appointed to a Security Checked Position, you must provide proof of U.S. Citizenship and continue to meet the requirements for the duration of the position. Employment may be terminated if U.S. Citizenship cannot be verified by the first day of employment. The following documents may be used to verify proof of citizenship:
Original certified birth certificate issued by a government unit in the U.S. or U.S. territory
Valid, unexpired U.S. passport
Certificate of Citizenship (N-560, or N-561)
Certificate of Naturalization (N-550, N-570 or N-578)
Note: Photo identification must be provided. The current legal name and date of birth on the citizenship and identity documents should match. Spelling needs to match exactly. Date of birth needs to be an exact match. If the current legal name is different from the name on the birth certificate, the employee must show legal proof of the name change (i.e. original marriage license, divorce decree or court order). View the job specification at: General Office Assistant (http://www.michigan.gov/documents/GeneralOfficeAssistant126927.pdf) State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/2401 GNOFAST - Do you possess at least an educational level typically acquired through the completion of high school?
Yes
No
02
GNOFAST - Please select your level of experience.
None
One to two years of administrative support experience.
Two to three years of administrative support experience, including one year equivalent to the intermediate level.
At least three years of administrative support experience, including two years equivalent to the intermediate level or one year equivalent to the experienced level.
03
Are you related to anyone currently working at the Department of State (Secretary of State)?
Yes
No
04
If you answered "yes" to question #3, please list the name of each relative. If you answered "no" to question #3, please enter "none".
05
Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".
06
Please select your level of proficiency with Microsoft Word.
No experience
Some experience
Proficient
Highly Proficient
07
Please select your level of proficiency with Microsoft Excel.
No experience
Some experience
Proficient
Highly proficient
08
Please select your level of work experience in an office setting that includes electronic filings and general record keeping.
None
Less than 1 year
1 to 2 years
More than 2 years
09
Please describe your work experience in an office setting that includes filings and general record keeping and document your experience in your resume. If you have no experience, please enter "None".
10
Please select your level of experience accessing computer based information, (databases, websites, etc.) to assist customers.
None
Less than 1 year
1 to 2 years
More than 2 years
11
Please describe your experience accessing computer based information (databases, websites, etc.) to assist customers and document your experience in your online application. If you have no experience, please enter "None".
12
How many years of experience do you possess where part of your daily duties involves dealing with customers on the phone to obtain detailed information? If you possess this experience, you must document in your application materials to allow for accurate screening.
None
Less than 1 year
1 to 2 years
More than 2 years
13
How many years of work experience do you possess in high volume computer data entry? If you possess this experience, you must document it in your application materials to allow for accurate screening.
None
Less than 1 year
1 to 2 years
More than 2 years
14
Please select your level of knowledge and/or experience with the Uniform Commercial Code, whether from experience in a work setting or through relevant coursework.
No experience/knowledge
Minimal experience/knowledge
Knowledgeable
Highly experienced/knowledgeable
15
Please describe the basis of your knowledge and/or experience with the Uniform Commercial Code. If you have no experience or knowledge, please enter "None".
16
Are you a current State of Michigan employee?
Yes
No
17
Are you currently a Department of State employee?
Yes
No
18
Due to the nature of this position, the Michigan Department of State (Secretary of State) conducts comprehensive background checks that will require the candidate to be subjected; and not limited to: criminal history review, fingerprinting, drug testing, reference checked, and validating documentation to confirm citizenship. Do you accept and comply to these background check requirements?
Yes
No
19
To ensure your application is considered for the next steps of the recruitment process, please make sure your application reflects the following items. Failure to complete any of the items listed below may result in your application being removed from the selection process. Did you accurately answer the supplemental questions and provide the most up-to-date information in your application/resume? (To include any relevant position that required you to perform customer service and/or cash handling duties a resume is not required, however if provided, it should match the information you provide in the application.) Did you remember to list all current or past employers, and/or account for gaps of employment for the past 7 years in your application? (To include: title, employer name and phone number, hours worked per week, supervisor, duties, reason for leaving, etc.) Did you remember to list your most recent email address in your NEOGOV application AND are you able to respond to future notifications with this email address? (Please remove spam blocker if you are applying with a Yahoo, Google, or Hotmail email address.)
Yes
No
20
Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.
I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I have been suspended without pay within the last two years
I have received an unsatisfactory rating in the last two years
I have received a written reprimand within the last two years
I have signed a last chance agreement with MDOS within the last two years
I certify that none of the above circumstances apply to me
Required Question
AgencyState of MichiganDepartmentDepartment of [email protected]. Box 30775Lansing, Michigan, 48909ApplyPlease verify your email addressVerify Email