Assistant Registrar for Graduation and Records (Hybrid)Apply NowJob SummaryHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relates to this position.Job SummaryReporting to the Associate Registrar, the Assistant Registrar for Graduation and Records plays a critical role in ensuring the integrity and accuracy of student academic records while overseeing the graduation clearance process. This position is responsible for degree auditing, verifying the completion of degree requirements, coordinating degree conferral, and guiding students, faculty, and staff on graduation procedures and policies. Additionally, the role involves supervising staff, managing academic records, generating reports on graduation and degree completion metrics, and supporting the university's commencement ceremonies.ResponsibilitiesDegree Auditing:
Oversee the comprehensive audit of student records to verify completion of degree requirements.
Collaborate with academic departments to resolve complex degree-related issues and exceptions.
Conduct degree audit testing and training.
Provide guidance to students, faculty, and staff on graduation requirements, related procedures, and institutional policies.
Degree Conferral:
Oversee the graduation clearance process, ensuring all academic requirements are met for eligible candidates.
Coordinate the conferral of degrees and the production of diplomas.
Assist University officials in trouble shooting individualized graduation concerns related to students.
Communicate with eligible candidates, guiding them through the graduation clearance process, while contributing to communication plans aimed at improving student retention and graduation rates.
Support the Chancellor's Office with the planning and implementation of the university's commencement ceremonies.
Academic Records Management:
Coordinate the maintenance of student academic records, ensuring accuracy and compliance with institutional policies.
Reporting:
Generate and analyze reports related to graduation, degree completions, and other relevant metrics.
Contribute to institutional reporting requirements.
Supervision:
Provide leadership and supervision to staff, ensuring productivity, compliance with established policies, and staying informed through regular training sessions on university policies and degree requirements.
Required Qualifications
Bachelor's degree
Two or more years of experience working in a Registrar's Office, academic advising, or similar academic administration
Knowledge of university policies and accreditation standards
Familiarity with student information systems and record-keeping software
Experience with database systems, troubleshooting & implementation of data systems
Why Work at Michigan?In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
Many choices for comprehensive health insurance.
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/University of Michigan-Flint - Plan for Diversity, Equity and InclusionThe University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/ ?The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.Modes of WorkHybridThe work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modeshere (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .Background ScreeningThe University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID257567Working TitleAssistant Registrar for Graduation and Records (Hybrid)Job TitleAssistant RegistrarWork LocationFlint CampusFlint, MIModes of WorkHybridFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusExemptOrganizational GroupFlint Vc EnrollmentDepartmentFlint RegistrarPosting Begin/End Date12/06/2024 - 1/18/2025Salary$45,700.00 - $57,100.00Career InterestAcademic & Student ServicesAcademic/Administrative UngradedAdministrationApply Now