Company DescriptionBosch Software and Digital Solutions is a global business unit under Bosch Global Software Technologies Private Limited, India which is a 100% owned subsidiary of Robert Bosch GmbH, one of the world's leading global supplier of technology and services, offering end-to-end Engineering, IT and Business Solutions. With over 38,000 associates, it’s the largest software development center of Bosch, outside Germany, indicating that it is the Technology Powerhouse of Bosch in India with a global footprint and presence in the US, Europe and the Asia Pacific region.Job DescriptionIf you are looking for an opportunity to be a part of an global & high impact team in a cloud first and native AI business, here is your chance. We are looking for a passionate and driven colleague to be a part of Bosch Software and Digital Solutions (SDS) team based in the United States.General
Provides calendar management for Directors and Vice President by scheduling appointments, coordinating meeting and event logistics (e.g., virtual meeting, room reservations, AV needs, etc.) all while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
Timely and accurately arranges programs, events, conferences and catering by issuing information or invitations, coordinating participants, and controls event budget.
Prepares memorandums outlining and explaining administrative procedures, and timetables, and develops follow up systems for completion.
Prepares agenda, notices, minutes, and resolutions for meetings (local, divisional, and corporate).
Arranges all travel by developing itineraries and agendas, books transportation; arranges hotel and meeting accommodations. Manages flight check-ins, delays and other travel considerations (travel requests)
Preparing and submitting expense reports, purchase requisitions, VISA invites etc.
Approving workflows on behalf of Business Head in the system OR taking flagging items that are not meeting the prescribed limits.
Support Hiring Managers with onboarding tasks such as laptops orders, scheduling meetings, IT tickets and complete onboarding of the associate etc.
Interfacing with external vendors for ensuring timely compliance of BGSW branch office in US.
Follow up with the team to ensure timely completion of trainings, CRM updates and sales process compliance.
Must be adaptive and able to prioritize conflicting requirements in a proactive manner and within pressures of deadline commitments.
Work with international teams to coordinate various needs of the business.
Perform other essential and related duties as may be assigned.
Qualifications
High School diploma or equivalent
5+ years experience as an assistant directly supporting executives and directors.
Strong organizational, planning and prioritization skills required.
Excellent communication skills (verbal and written) required.
Advance experience required in MS Office.
Must be able to accommodate quick changes in work priorities and schedules.
Comfortable working with sensitive/confidential information.
Overtime required, sometimes on short notice.
Should be able to interface with global teams (ex: India, Mexico, Canada) and be flexible to receive calls during out of office hours.
Additional InformationIndividual pay is determined based on several factors, including, but not limited to, work experience and job knowledge, complexity of the role, job location, etc. In addition to your base salary, Bosch offers a comprehensive benefits package that includes health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plan with an attractive employer match; wellness programs; life insurance; short and long term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses. Learn more about our full benefits offerings by visiting: https://www.myboschbenefits.com/public/welcome . Pay ranges included in the postings generally reflect base salary; certain positions may include bonus, commission, or additional benefits.By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics)InitiativesFIRST Robotics (For Inspiration and Recognition of Science and Technology)
AWIM (A World In Motion)Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.