Administrative Assistant II Print (https://www.governmentjobs.com/careers/detroit/jobs/newprint/4602875) Apply Administrative Assistant II Salary $42,015.00 - $53,271.00 AnnuallyLocation MI, MIJob TypeCertified-Regular Civil ServiceJob Number080124143601102HEAL9600JT2DepartmentDept of Health & WellnessDivisionHealth GrantsOpening Date08/02/2024Closing Date8/6/2024 11:59 PM EasternBargaining Unit 9000-Non Union Salary Regular Service General
Description
Benefits
Questions
DescriptionThe Administrative Assistant class is a non-supervisory role that organizes and expedites office management activities in each major division of the City of Detroit. Administrative Assistants in this class are classified as Administrative Assistants, levels I-IV, with varying degrees of responsibility.Administrative Assistants in this class lead and perform general office assistant work. The work requires knowledge of the procedures, techniques and practices involved in carrying out the work of an organization within established guidelines, and the skill to use various office equipment including fax machines, photocopiers, scanners, videoconferencing, telephone systems, and the ability to create and edit documents.Examples of Duties
Supports department managers, department directors or related management staff
Prepares standard and custom reports of a financial, personnel, payroll, or department-specificnature
Greets visitors or callers and handles their inquiries or direct them to the appropriate persons according to their needs
Sorts, opens, and distributes incoming mail to staff
Makes copies of correspondence or other printed material
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals
Requisitions office supplies, repairs on office equipment, and printing services
Coordinates conferences, meetings, or special events, and arranges travel reservations for office personnel
Maintains scheduling and event calendars
Locates and assembles documents for briefings and conferences
Assists staff by providing information about procedures, practices and policies in division
Prepares minutes of meetings from notes and/or recordings
Serves as liaison between management and staff by transmitting information, explaining appropriate work instructions, and following up on assignments
Sets up, manages, and develops systems for paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence or other material
Checks and/or compares documents, forms, applications, or other materials for accuracy, completeness, grammar, and format
Creates, maintains, and enters information into databases
Writes simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with a given format
Operates electronic mail systems and coordinates the flow of information, internally or with other organizations
Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions
Uses computers for various applications, such as database management or word processing
Independently notes and follows up on commitments made at meetings and conferences by staff members
Develops material for supervisor's use in public speaking engagements
Maintains information needed for budget purposes
Performs special projects and other duties as assigned
Minimum QualificationsEducationFor all Administrative Assistants, it is a requirement to have completed High School graduation or General Educational Development (GED) certificate.ExperienceIn addition to the minimum education requirements, the following experience requirements also apply:For entry into the Administrative Assistant position, at least one (1) year of administrative support experience where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required. Administrative Assistants must demonstrate proficiency with integrated word processing and spreadsheet functions. This proficiency may be measured by taking a written test.For selection, appointment to an Administrative Assistant level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:Administrative Assistant II – at least two (2) years of experienceSupplemental InformationEvaluation Plan
Interview: 70%
CBT; 30%
Evaluation of Training, Experience & Personal Qualifications: P/F
Total of Interview and Evaluation T.E.P: 100%
Additional points may be awarded for:
Veteran Points: 0 – 15 points
Detroit Residency Credit: 15 point
LRD: 02/16/2024EMPLOYMENT BENEFITSThe City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:HEALTH
Medical - Eligible for hospital, surgical, and prescription drug benefits.
Dental
Vision
INSURANCE
Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
PAID TIME OFF
Sick Leave
Vacation
Holidays
OTHER LEAVE BENEFITSThe City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,RETIREMENT BENEFITSCity Employees Retirement SystemAs a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after: Completion of thirty (30) years of service;
At age sixty (60) if you have at least ten (10) years of service, or
At age sixty-five (65) with eight (8) years of service.
In the event of disability, other eligibility rules apply);
An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
Employees are vested after ten (10) years of service, regardless of age. ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.01 Please describe your work experience using Microsoft Office (e.g., Word, Excel, Access, PowerPoint), Groupwise, Smartsheets, and any other software program. Be sure to include your proficiency in each software program, how often you use each one, and the types of functions you complete in each software program. Please be very specific and detailed in your response. 02 Please indicate your highest level of education completed
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
PhD/J.D.
n/a
Required Question
AgencyCity of DetroitAddressColeman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226 Websitehttp://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job Apply Please verify your email address Verify Email