A global leader in vehicle intelligence software is currently seeking an Assistant Facilities Manager/Coordinator for a 6-month contract in Ann Arbor, MI. Responsibilities include overseeing the daily operations of the employee experience by providing consistent operational support and assisting in maintaining an inclusive and safe environment for employees.
RESPONSBILITIES
Conduct daily facility walk-throughs to identify opportunities for preventative maintenance and address issues promptly.
Coordinate repairs with the building’s management company, ensuring a timely resolution.
Perform basic hands-on repairs, including but not limited to light bulb and battery replacement.
Responsively address employee requests, maintaining a high level of customer service.
Manage the incoming and outgoing mail and shipment processes, including scanning incoming packages, sorting mail, and creating FedEx labels.
Act as an administrator on the company’s lunch program portals, ensuring smooth operation.
Maintain inventory of pantry food and beverages and office supplies, conducting regular assessments and ordering as needed.
Assign and process workplace operations’ tickets in ServiceNow, ensuring efficient resolution of issues.
Coordinate meeting/event set-ups by scheduling, communicating requirements, and ensuring proper arrangements are in place.
Serve on the Event Committee, contributing to the planning and execution of holidays and social events.
Provide remote assistance to other facilities as required.
Take charge of coordinating recycling programs, promoting sustainability initiatives.
Collaborate on projects as assigned, demonstrating initiative and resourcefulness.
Support and actively participate in the Emergency Response Team (ERT).
Serve as a backup to the facilities manager as needed.
REQUIREMENTS
Working knowledge of office and facility processes, including project management and budget management experience
Proficiency in Google Platform or PM Software, Microsoft Word, Excel, and PowerPoint
Ability to prioritize tasks effectively, delegate responsibilities, and manage competing demands
Strong interpersonal and communication skills, fostering positive relationships across departments, and handling conflicts constructively
Proactive self-starter with the ability to identify areas for improvement and take initiative
Genuine affinity for the company's mission, vision, and values
Ability to lift up to 30 lbs.
BENEFITS
PTO and paid holidays!
Pre-tax commuter benefits
Employer Subsidized healthcare benefits
Flexible Spending Account for healthcare-related costs
short and long term disability and life insurance
401k package