Administrative Assistant SeniorApply NowHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.SummaryLogistics and Support Services (LSS) Payroll Support is a dedicated team of professionals committed to providing exceptional payroll support to LSS departments for over 800 Michigan Medicine employees. We analyze payroll, offer payroll training, and provide guidance to ensure accurate payroll.The successful candidate will analyze payroll for over 200 Michigan Medicine employees including American Federation State, County, and Municipal Employees (AFSCME) and non-bargained-for biweekly and monthly staff. This candidate must have the ability to work independently and demonstrate the ability to skillfully analyze complex information requests and reports regarding payroll practices. They will apply a broad knowledge of payroll principles, concepts, and methods ensuring strict compliance with payroll policies.What You'll Do
Review and verify employees' timesheets and schedules identifying appropriate timekeeping codes throughcoordination with supervisors, managers, payroll, human resource, and finance teams.
Ensure accurate and efficient payroll processing withstrict deadlinesin accordance with established rules, practices, guidelines, and the AFSCME collective bargaining agreement.
Effectively manage data from multiple sources to ensure all payroll transactions are processed accurately and in a timely manner.
Run and analyze payroll reports with information gathered from payroll data.
Investigate and resolve payroll discrepancies by collecting and analyzing information.
Maintain payroll integrity and confidentiality by following policies and procedures.
Address pay-related questions, concerns, and provide accurate payroll information with solutions.
Train and mentor new supervisors and managers.
Stay informed on updates and changes related to payroll processes and procedures, communicating updates to appropriate stakeholders.
Assist with tracking leave of absences, family medical leave act (FMLA) cases, workers compensation cases, and extended sick leave.
Ensure compliance with University of Michigan guidelines, federal and state regulations, and the AFSCME collective bargaining agreement (CBA).
Mission StatementMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Why Join Michigan Medicine?Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Required Qualifications
High School Diploma or equivalent plus 3 years performing payroll duties; or associate degree plus 1 year performing payroll duties; or bachelor's degree.
2+ years payroll experience for over 100 employees or 1-year payroll experience supporting bargained-for employees.
Proficient with Microsoft Office Suite.
Demonstrated expert attention to detail, accuracy, and efficiency.
Strong numeracy skills including the ability to perform moderately complex calculations.
Planning and organizational skills with emphasis on prioritizing tasks to meet deadlines.
Problem solving skills including the ability to identify problems and determine solutions quickly and efficiently.
Excellent communication skills with the ability to provide information clearly, concisely, and consistently.
Ability to manage stress to meet deadlines while maintaining superior customer service.
Willingness to occasionally work unconventional hours to meet payroll deadlines. Some weekends and holidays may be required in accordance with the University's Payroll Schedule.
Proven record of reliable attendance.
Demonstrated ability to work effectively with people at all levels of the organization.
Demonstrated ability to handle confidential information with a high degree of integrity.
Desired Qualifications
Knowledge of Michigan Medicines Policies and Procedures.
Knowledge of AFSCME CBA.
Experience with AFSCME Payroll.
Familiarity with punch-clock and self-service staff timekeeping.
Experience with M-Pathways.
Ability to run queries from M-Pathways.
Experience with Gross Pay Registers and reconciliation.
Familiarity with Tableau.
Understanding of internal controls.
Work ScheduleDay shift with willingness to occasionally work unconventional hours to meet payroll deadlines. Some weekends and holidays may be required in accordance with the University's Payroll Schedule.Work LocationsThis is a hybrid position with majority of the work occurring remotely. Employee's work performance will be periodically assessed, and the remote work agreement may be revised/revoked if necessary.Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID245601Working TitleAdministrative Assistant SeniorJob TitleAdmin Asst Sr HealthcareWork LocationMichigan Medicine - Ann ArborAnn Arbor, MIFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusNonexemptOrganizational GroupUm HospitalDepartmentMM Operations Support OtherPosting Begin/End Date3/11/2024 - 3/18/2024Career InterestAdministrationGeneral Office/Administrative SupportApply Now