Admin Coord/Project CoordApply NowHow to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.Job SummaryMedical School Facilities is seeking an Events Coordinator who will work with a variety of departments and units across Michigan Medicine in support of their event coordination needs. Medical School Facilities manages three primary event venues located within the Taubman Biomedical Sciences Research Building, the Towsley Center for Continuing Medical Education, and the North Campus Research Complex.The Events Coordinator is expected to provide excellent customer service by responding to emails and online requests in a timely fashion, providing information and resources to support the event, and acting as a single point of contact during the event to ensure a quality outcome.ResponsibilitiesAssists customers in making arrangements for special events held within Medical School space per event guidelines and ensures protocols are followed.
Serves as on-site resource and single point of contact for customers during events.
Maintain/update events calendar in coordination with special events team members.
Prepares project plans and maintain records, advise departments, and ensures regulatory compliance related to special events.
Administers special projects or activities related to event coordination on an as needed basis within Medical School space.
Assists team members in the planning and execution of logistics for events and acts as back-up as needed.
Provides periodic review and updates of guidelines as necessary.
Discover and utilize best process strategies.
Assist with special projects as needed.
Monitor and assign event requests via internal ticketing software.
Monitor and approve scheduling requests in event/meeting space
Required Qualifications
Excellent/proven customer service skills
Experience using ScheduleOn calendaring system
Proven understanding of Medical School and campus operations
Accommodate a flexible work schedule outside of standard business hours, requiring nights and weekends as needed
Desired Qualifications
Understanding of Medical school event guidelines
Ability to work as a team or independently
Ability to make on the spot decisions to keep the event on track
Modes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID258179Working TitleAdmin Coord/Project CoordJob TitleAdmin Coord/Project CoordWork LocationAnn Arbor CampusAnn Arbor, MIModes of WorkOnsiteFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusNonexemptOrganizational GroupMedical SchoolDepartmentMM FacilitiesPosting Begin/End Date12/24/2024 - 12/31/2024Career InterestAdministrationApply Now