About Boxco Studio
We are a well-established custom cabinet manufacturing company known for our quality craftsmanship and attention to detail. Our team of 10 dedicated professionals takes pride in creating beautiful, functional cabinetry for our clients. We value organization, quality, and teamwork, and we're looking for someone who shares these values to help us continue growing efficiently.
Job Description
We are seeking a detail-oriented and organized Office Manager & Bookkeeper to join our growing custom cabinetry company. This is a unique opportunity to play a vital role in the daily operations of an established 10-person team creating high-end custom cabinets. You will report directly to the Director of Operations, Finance & Engineering and work closely with our entire team to ensure smooth daily operations. The ideal candidate will thrive in a hands-on environment where they can make an immediate impact on our business efficiency and customer experience.
Your role/tasks will include the following:
Office Management
- Customer Service Excellence: Answer phones professionally, assist customers with inquiries and common questions, take detailed notes and pass along messages to relevant team members
- Maintain Office Environment: Maintain a clean, organized, and welcoming office space including management of staff kitchenette, supplies, and common areas
- Document Management: Organize and maintain both physical and digital filing systems using Google Drive and Airtable
Administrative Coordination: Schedule meetings, coordinate between departments, and support daily operational needs
- Vendor Relations: Handle basic vendor communication, coordinate supply deliveries, and process vendor returns with manager approval
Bookkeeping & Financial Administration
- Accounts Receivable & Payable: Process and send all customer invoices and statements, pay bills to vendors and utilities, and manage all incoming and outgoing payments
- Daily Financial Tasks: Enter transactions in QuickBooks and maintain accurate financial records
- Payroll Processing: Manage biweekly payroll through QuickBooks payroll system for 11 employees
- Monthly Financial Responsibilities: Reconcile bank accounts monthly and file and pay state sales tax monthly
- Financial Organization: Maintain organized records for our accountant, including expense tracking and financial documentation
- Collections: Monitor accounts receivable and follow up on outstanding invoices as needed
Administrative Support
- Operations Support: Assist Director of Operations with special projects, data entry, administrative tasks, and coordinate material sample mailings for the sales process
- System Management: Maintain accuracy in our Airtable project management system and Google Drive organization
- HR Coordination: Support basic HR functions including maintaining employee files and benefits coordination
Compensation, Hours, Performance Review:
Hourly Rate: $24-28/hour based on experience
Work Schedule: 32 hrs/week, Monday-Thursday 8:00 AM - 4:30 PM with at least a 30 minute lunch break.
Benefits include: 6 paid sick days, 3 weeks paid vacation, 1 week unpaid time-off, paid holidays (see Boxco Employee Handbook for more information) and a matching 401K for employees who have been with us for longer than 6 months. (Note: 1 day = 8 hours.)
You will have quarterly check-ins and annual performance reviews with your manager.
Required Experience and Skills:
- Experience: Minimum 1-2 years of bookkeeping and/or office administration experience
- Software Proficiency: QuickBooks (required), Google Workspace (Gmail, Drive, Docs, Sheets), Basic familiarity with database systems (Airtable experience preferred but not required)
- Skills: Strong attention to detail, excellent phone manner, and ability to multitask in a dynamic environment
- Personal Qualities: Self-motivated, professional, and comfortable working in a manufacturing/shop environment
Preferred Experience
- Experience with payroll processing and sales tax filing
- Previous experience in manufacturing, construction, or trades-related businesses
- Customer service experience
- Experience with accounts receivable/payable processes and bank reconciliation
- Familiarity with state tax compliance requirements
How to Apply
Please submit your resume along with a brief cover letter explaining why you're interested in this combined role and how your experience aligns with our needs. We are looking to fill this position quickly and will begin interviews immediately.
We are an equal opportunity employer committed to creating an inclusive environment for all employees.