data entry specialist - accounting and compliance.
framingham , massachusetts
posted today
job detailssummary
$15 - $25 per hour
temp to perm
bachelor degree
category computer and mathematical occupations
reference1064745
job detailsjob summary:We are seeking a detail-oriented Data Entry Specialist with a focus on Accounting and Compliance to join our client's team. In this role, you will manage invoice processing, account coding, and compliance functions, while ensuring accuracy in payment and tracking logs. strong communication skills are essential, as you'll work closely with general contractors and internal teams to resolve discrepancies. Proficiency in Excel and knowledge of Oracle are required, with experience in GAAP and bookkeeping a plus. If you're self-motivated, organized, and can work independently with minimal supervision, we want to hear from you!location: FRAMINGHAM, Massachusettsjob type: Contractsalary: $15 - 25 per hourwork hours: 8am to 4pmeducation: Bachelorsresponsibilities:Key Responsibilities:
Invoice Management (Exterior Building Sign Invoices):
Review and process approximately 75+ invoices valued at $4M.
Carefully review invoice lines for accurate project coding by cross-referencing multiple departmental project schedules.
Identify and resolve coding and pricing discrepancies (e.g., incorrect project types, duplicate invoices) in collaboration with vendors and internal teams.
Maintain and update payment and tracking logs.
Accounting and Compliance:
Use independent discretion to code payments into Oracle accounts and correct any errors.
Leverage departmental reference materials (e.g., project reports, accounting sources) and institutional knowledge to make coding decisions.
Raise potential issues to management and recommend solutions based on past experience to enhance processes.
Maintain logs tracking project costs and spending by invoice.
Year-End Accounting:
Assist in processing year-end accruals, managing more complex accruals due to larger dollar amounts and required validations.
Process approximately 750 non-contractual and special project invoices.
Reports To:Manager of Real Estate Financial Planning & Analysis. Supports over 20 independent contractors/suppliers and works closely with the immediate team.Required Qualifications:
Extreme attention to detail is essential.
Knowledge of GAAP (Generally Accepted Accounting Principles).
Proficiency with Excel and other Microsoft Office products.
Familiarity with Oracle (required).
Strong verbal and written communication skills; must be able to interact effectively with various contractors.
Ability to work independently with minimal supervision.
Self-motivated, team-oriented, and able to identify and resolve issues quickly.
Preferred Qualifications:
Bachelor's degree in Business, Accounting, Finance, or a related field (preferred). Candidates with 8+ years of relevant experience will be considered in lieu of a degree.
Experience with Lucernex software is a plus but not required.
Familiarity with DocuSign is helpful.
Additional Information:
Oracle experience is highly valued, though not required.
This role involves two interview rounds.
qualifications:
Experience level: Experienced
Minimum 8 years of experience
Education: Bachelors
skills:
MS Excel (1 year of experience is required)
GAAP
Oracle
Microsoft OfficeEqual Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected] offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.