Administrative Assistant (part-time)

Reporting to the general manager, the administrative assistant is responsible for providing administrative support to the site, as well as promoting positive employee relations through the support of team member administrative needs. The administrative assistant will support compliance with corporate and government requirements and support general administrative needs of the business. This is a part-time position, 20-25 hours per week.Your primary responsibilities and essential functions of this position include:Work closely with site leaders to develop and actively manage the communication stream of key business and site objectives and initiatives to the workforce which can include posting information at the site, sending emails and direct verbal communication. Perform clerical, administrative and general office duties involving: typing, record and file maintenance, document creation, mail distribution, UPS shipments, scanning/copying, office supply management, telephone reception, etc.Act as site leader for communicating with key vendors including but not limited to food/vending services and janitorial services.Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.  Examples include maintaining organization charts, phone lists, email groups, employee picture boards, in/out boards, mail bins, communication boards and other site checklists as necessary.Assist site leadership with requests for data acquisition/analysis and other administrative services. Ensure data integrity for the site personnel.Coordinate site events by arranging meetings, travel accommodations, catering, plant tours.Support the on-boarding process: conduct New Hire Orientation, completion of I-9 section 2, setup desks/ work areas and provide office supplies. Maintain site security procedures by creating key cards for employees and vendors and removing access when necessary.