Executive Assistant, Neurodegeneration

About This Role  The Executive Administrative Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Head, Neurodegeneration and Emerging Research (Executive) and his team. In addition, the Executive Assistant may also provide support for other members of the Research Leadership Team and participate in the organization, planning, and execution of activities with other Research administrative and operations staff.  The right candidate must be proactive, agile, organized, collaborative, and calm under pressure.  Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues within the group as well as cross-functionally within the division and externally with partners. This position also requires a professional demeanor, sense of urgency, attention to detail, and the ability to prioritize multiple activities.What You’ll Do:Build strong working relationships with team and administrative and operations staff by organizing efficient communication and following up with deadlines and pertinent information.Establish rapport with key stakeholders to enable effective management of strategic projects.Provide administrative support, to include calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of leadership team meetings, expense management, event management (both internal department events and external Advisory boards), etc.Manage travel arrangements and monitor travel progress to resolve issues as they arise.Propose and implement process improvements to increase efficiency.Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary.Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.Coordinates Executive’s projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently. Develop & improve processes to enable efficient and scalable achievement of key priorities with support of manager.Work alongside other divisional Admin to ensure consistency and efficiency within the groups.Proactively identify process flows which could be improved upon and maintain an active presence in the weekly Admin meetings.Support the other Admin within the division on large scale divisional meetings/events as needed.