Office Manager

Our client, a college located in Wellesley, MA, is seeking an office manager. This is a temp-to-perm opportunity and can compensate up to $28/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration!ResponsibilitiesServe as initial contact for students seeking servicesAct as office manager, which includes developing and maintaining operating practices such as record keeping systems, forms control, and creating new systems and/or revising established procedures that ensure the smooth and efficient functioning of the officeProvide database management and generate monthly and annual reports for managing budgets which includes processing all expense reimbursements and budget transfers for staff; and monitoring and assisting with budget tracking, quarterly budget reports, and budgeting priorities in all areas; monitoring and maintaining the email account; setting up travel arrangements for staffServe as the primary support person for the Director as well as general office support for the clinicians; schedule and maintaining appointments for staff ensuring that holidays and vacations are appropriately blocked off, along with staff and clinical meetingsMonitor and update websites as neededProvide graphic design services for publications, brochures, social media and other materialsOrganize, facilitate, and support relevant departmental eventsMaintain and order office supplies, along with supplies for events, meetings as neededMaintain the highest standards of confidentiality including the creation of a private and confidential office environment and the handling of highly sensitive information/data with careAttend and provide organizational support for recurring college events such as orientation, health fairs, and other college and department events as assignedWork with vendor of the Electronic Medical Records (EMR) database regarding any technical issuesOpen and forward mail. Handle follow-up as appropriate; answer phones; screen calls, take messages, routinely provide a variety of information to callers; write and type correspondence, reports, and other materials for own or supervisor's signatureProofread and edit copy generated by supervisor and others. Perform the above in concert with confidentiality requirements of each departmentResponsible for ordering and maintaining office supplies as neededTake notes and prepares meeting minutes for departmental meetingsWork with outside vendors and prepare vendor contracts in alignment with College policies and proceduresQualificationsAssociate's Degree requiredExperience working in a medical office settingAbility to complete tasks independently as assignedMust have excellent typing, editing, and proofreading skillsMust have strong interpersonal and communication skills and must be able to always maintain a high degree of confidentialityThorough knowledge of Microsoft Office (Word, Excel, Power Point, etc.) is necessaryAbility to effectively interface with students, faculty, staff, and visitorsAbility to tolerate expressions of distress from students and remain calm (e.g., students who present to the clinic in distress, crisis or seeking urgent assistance)Ability to consult with clinical staff when risk related matters arise (e.g., facilitating emergency care/following emergency procedures)Ability to anticipate and embrace change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditionsAbility to successfully perform multiple tasks and balance multiple priorities is essentialMust have strong organizational skills with the ability to appropriately prioritize tasks and adjust to changing priorities constantlyAbility to take initiative and complete tasks with minimal supervisionMust be able to multitask between daily operations and concurrent tasks or departmental functionsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)