Executive Assistant

Our client, a technologies company in Norwood, is seeking a Temporary Executive Assistant to cover a medical leave through June. This role is Monday through Friday 9 am - 5 pm and can pay $35-37/hour based on experience. This position demands a dynamic individual who is highly organized, detail-oriented, and capable of handling a wide range of administrative and executive support tasks. The Executive Assistant will act as a gatekeeper and liaison, managing communication flow, scheduling, and ensuring the CEO's day-to-day operations run smoothly.Responsibilities:Calendar Management: Efficiently manage the CEO's calendar, including scheduling appointments, meetings, and conference calls. Prioritize appointments and ensure the CEO's schedule is optimized.Email and Communication Management: Screen and manage incoming emails, phone calls, and correspondence on behalf of the CEO. Respond to or delegate messages as appropriate, ensuring timely and accurate communication.Travel Arrangements: Coordinate domestic and international travel arrangements for the CEO, including flights, accommodations, transportation, and itinerary planning. Anticipate travel needs and address any potential issues proactively.Meeting Coordination: Arrange and prepare materials for executive meetings, including agendas, presentations, and reports. Attend meetings, take minutes, and follow up on action items as necessary.Information Management: Maintain confidentiality and discretion in handling sensitive information and documents. Organize and maintain electronic and paper files, ensuring easy access and retrieval of information.Administrative Support: Provide general administrative support to the CEO, such as drafting correspondence, preparing expense reports, and managing office supplies. Handle special projects and assignments as needed. Ordering supplies and stocking for the office and kitchen will also be required. Relationship Management: Serve as a liaison between the CEO and internal/external stakeholders, including board members, clients, employees, and business partners. Build and maintain strong professional relationships on behalf of the CEO.Problem Solving: Anticipate challenges and proactively identify solutions to ensure the CEO's objectives are met efficiently. Exercise sound judgment in decision-making and problem-solving.Adaptability: Be flexible and adaptable to changing priorities and demands, demonstrating resilience and resourcefulness in a fast-paced environment.Qualifications:Bachelor's degree in business administration, communications, or related field preferred.Proven experience as an executive assistant or similar role, supporting C-level executives.Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.Strong written and verbal communication skills, with a keen attention to detail.Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and ZOOM applications.Discretion and confidentiality in handling sensitive information.Professional demeanor, with excellent interpersonal and relationship-building abilities.Ability to work independently with minimal supervision, as well as collaboratively within a team.Willingness to work flexible hours and adapt to changing schedules as needed.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)