Administrative Assistant

Our client, a real estate investment company located in Somerville, is seeking an Administrative Coordinator to join their team on a temp to perm basis. The hours for this hybrid role are 8:30am-5:30pm and is compensating $30-$35 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.Responsibilities:Maintain project schedules, coordinate project plans, and track project informationPrepare and track contracts and change ordersManage Accounts Payable tasks including check requests and vendor setup; familiarity with AIA billing is necessaryOrganize and track contract documents such as lien waivers and certificates of insuranceCommunicate with stakeholders including executives, officials, and vendorsOversee property warranty documentationSupport contractors and consultants with plan prep, permitting, and schedulingAttend and contribute to project meetingsAssist with closeout documentation and tenant requestsCoordinate with utility companies for service setup and billingProvide administrative support to the tenant coordination teamHandle special projects as assignedQualifications:Bachelor's Degree preferred2+ years of experience in a similar administrative or coordinator role, ideally in construction, architecture, or commercial real estateStrong written and verbal communication skillsAbility to thrive in a fast-paced team settingHighly organized with strong attention to detail and multitasking abilitiesUnderstanding of construction/development processes is a plusSelf-starter with sound decision-making skillsStrong problem-solving and critical thinking abilitiesPositive, team-oriented mindset with a commitment to excellent client serviceDiscretion when handling confidential informationProficiency in MS Office Suite and Outlook; DocuSign experience is a plusBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)