Administrative Assistant (North Andover, MA)
Structural Systems, Inc., founded in 1959 and located in North Andover, MA, is a Design/Build Steel Subcontractor for low-rise commercial buildings. Visit our website at www.structural-systems.com to learn more about us.
We are currently looking for a part-time Administrative Assistant who is willing and able to accept the responsibilities outlined below.
QUALIFICATIONS:
Minimum 3 years’ experience as an administrative assistant. Experience in the construction industry preferred but not required.
Experienced and well-versed with MS Office (especially Word and Excel).
Comfortable with use of office equipment: printers, fax, scanners, multi-line phone systems.
Familiarity working with contracts.
Reliable with a strong work ethic.
Able to work in a team environment while also being able to work independently when needed.
Possess strong organizational and time management skills as well as attention to detail.
Ability to multi-task and prioritize.
Excellent written and verbal communication skills.
Bookkeeping experience a plus.
KEY RESPONSIBILITIES:
Maintain insurance certificates.
Prepare office documents (invoices, PO’s, change orders, etc.) using MS Word, MS Excel and company database.
Prepare FAA applications
Process incoming and outgoing mail.
Screen and direct incoming phone calls.
Perform general administrative duties such as copying, filing, scanning and typing.
Maintain office supplies.
Must be a Notary Public or be willing/able to become one.
All of the above in collaboration with the Structural Systems engineering and management teams, detailers, fabricators, erectors, architects, engineers, building owners, and the construction team in a professional manner.
Job Type: Part-time
Salary: $20-00 $25.00 per hour
Schedule:
Day shift
Monday to Friday
Experience:
Office Administration: 3 years (Required)
Work Remotely:
No