Job Type: RegularTime Type: Full timeWork Shift: Day (United States of America)FLSA Status: ExemptWhen you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.Job Summary: Oversees and coordinates the administrative functions that support a research program. The Richard A. and Susan F. Smith Center for Outcomes Research at BIDMC is seeking a Program Administrator, Research. The Smith Center is devoted to addressing the most pressing issues in cardiovascular care through innovative and rigorous analysis of data. The Program Administrator will engage in a variety of collaborative research projects working closely with clinician investigators, statisticians, administrative staff and trainees. The Smith Center faculty are highly active in nationally recognized cardiovascular research and produce numerous important publications each year. As Program Administrator you will have a key role in helping produce high-impact research. Our research is funded by various organizations including the National Institutes of Health, the American Heart Association, and the US Food & Drug Administration, as well as grants and contracts from the health science industry.The individual will be responsible for the activities of the Section of Cardio-Oncology and Heart Failure Research (led by Dr. Upshaw). The Cardio-Oncology and Heart Failure section combines the use of randomized clinical trials and real-world data with advanced statistical and epidemiological methods to answer questions related to the intersection between cancer and heart disease. Our work, primarily funded by the NIH: 1) evaluates novel interventions to improve cardiovascular health in patients with cancer and 2) investigates the epidemiology of cardiovascular disease in patients with cancer in the US.The Program Administrator will help manage research projects including study coordination for an ongoing multicenter randomized controlled trial and managing multiple research projects using observational or real-world datasets. The variety of tasks associated with this position include but are not limited to the following: assisting with IRB communications and documentation, coordinating in-person or remote research meetings with investigators and study personnel at multiple sites, assisting with scientific writing (including drafting manuscripts, research progress reports, abstracts, posters, and PowerPoint presentations) and assistance with grant applications and administrative tasks such as calendar management and reimbursements. Prior experience with clinical trial enrollment including experience with IRB submissions and patient enrollment is preferred.Job Description:Essential Responsibilities:
Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
Monitor the program budget and accounts. Authorize, monitor and report all expense items.
Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.
Required Qualifications:
Bachelor's degree required in Life Sciences.
1-3 years related work experience required.
Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
Previous experience in the research environment, preferably in academic or healthcare settting.
Previous experience with grant submission process.
Competencies:
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionallyAs a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled