Executive Assistant

Description We are seeking an Executive Assistant in the banking industry, based in Boston, Massachusetts. This role is an essential part of our team, providing top-notch administrative support to our executives. This role involves a high degree of multi-tasking, with a diverse set of job duties, including managing calendars, handling correspondence, and maintaining documentation. This role offers a contract employment opportunity.Responsibilities: Handle scheduling and calendar management for executives, ensuring all meetings and appointments are accurately noted and executives are prepared Manage all executive correspondence, ensuring all incoming and outgoing communications are handled promptly and professionally Assist in preparing reports by collecting and analyzing information Maintain executives' confidence and protects operations by keeping information confidential Uphold a smooth office operation by supporting office systems and layouts Handle queries and requests from internal and external contacts Assist in the preparation of regularly scheduled reports Create and maintain up-to-date executive contact lists Utilize Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook for various administrative tasks Assist in the creation and maintenance of necessary documentation, coordinating with different departments as necessary. Requirements Proficient in using Microsoft Office Suites including Microsoft Excel and Microsoft Outlook. Experience in using Concur and CRM software. Proven skills in calendar management and scheduling for C-Suite executives. Ability to handle correspondence professionally and confidentially. Experience in creating, maintaining, and managing documentation. Familiarity with the banking industry and its executive functions. Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Proven track record of providing exceptional support at the executive level. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .