Client Services Specialist

This role is based in our Boston, MA Office.This position serves as a vital customer advocate, proactively managing relationships with attendees, exhibitors, and staff across all events, both in-office and onsite. The role requires effective communication skills to convey information regarding registration processes, exhibitor service requirements, training programs, booth regulations and enforcement, as well as comprehensive event details. The Client Services Specialist is responsible for identifying opportunities for service enhancement, developing new programs, and implementing improved communication methodologies to elevate the customer experience. Key Accountabilities Deliver exceptional customer service by responding to all inquiries within 24 business hours, demonstrating ownership and accountability for resolution. Manage multi-channel customer communications including phone calls, voicemail, email, chat, and social media platforms with professional expertise. Conduct comprehensive reviews of event websites, ensuring optimal accuracy, functionality, and user experience for both external and internal stakeholders. Utilize problem-solving skills to diagnose issues and implement effective solutions that address customer concerns promptly. Collaborate with cross-functional teams and vendors to research, identify, and implement innovative service enhancements and process improvements. Demonstrate proficiency across multiple registration platforms to complete or create registrations with attention to detail. Maintain meticulous tracking of exhibitor schedules through various communication channels, ensuring all stakeholders remain informed. Partner with operations teams to develop customer pricing kits and establish competitive pricing structures. Lead the development and management of comprehensive exhibitor service kits for assigned events, including exhibitor services, vendor information, and booth regulations. Travel to conferences, tradeshows, vendor meetings, and client sites as required (approximately 20% annually). Serve as the primary point of on-site contact across different disciplines with particular emphasis on Floor Management responsibilities. Perform additional duties as assigned by management, demonstrating flexibility and initiative.