Administrative Assistant

Our client, a pharmaceutical company based in Bedford, MA, is seeking a temporary administrative Specialist to join their team! This role is onsite in Bedford, approximately 4 months for duration, full time hours Monday through Friday, and paying between $32-34/hr, depending on experience. Interested and qualified candidates are encouraged to apply today!Essential FunctionsPrimary responsibility is to complete all activities related to the onboarding and offboarding of employees partnering with HR, Health and Safety, IT, Security and hiring managers to process requests including but not limited to office space, supplies, IT equipment, business systems access, and system license requests (i.e., DocuSign).Plans and executes quarterly Onboarding Workshop.Working with the hiring managers to generate on-boarding agendas and schedules to meet and greet new team members, key stakeholders, and ensure initial training requirements are provided and Strengths Finder session is planned.Ensure office space, as relevant, is ready. May include organizing orientation luncheon for hiring department to welcome new team member(s).Update and maintain accurate distribution lists and organizational charts across the Technical Operations and Quality teams reflective of ongoing changes (new hires, transfers, promotions, exits).Partner with HR organization to ensure employee data is complete and accurate (e.g. department, title, persona) for the organization related to new hires, internal promotions or transfers and departures. Ensure HR business system updates are reflective in in a timely mannerSite Manager for Tech OpsCoordinates team wellness challenges and colleague events in support of the Tech Ops cultureMay perform ad hoc projects as requiredManages highly sensitive and confidential information with discretion; ensures sensitive information is secure and kept confidential.Typical Minimum Skills and Experience and EducationHigh school diploma or equivalent required, Associates Degree or higher preferred.Two years working in an Administrative or Human Resources role preferredOther RequirementsSelf-motivated, highly organized, and detail-orientedVerbal and written communication skillsBasic math and accounting skillsDemonstrated ability to assess urgency and priority of inquiries and issuesBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)