Position Objective: Provide services as a Budget Analyst in support of the overall functions of Office of the Director within the National Institutes of Health (NIH). This position is located in the Office of Strategic Coordination, Office Management Team. Responsibilities include managing and maintaining the administrative and research, management, and support budget ($19M) for the Office of Strategic Coordination (OSC), with a focus on planning, analyzing, and evaluating the effectiveness of OSC programs to include budget development and tracking, tracking contract expenses, conference approvals, managing contract/tasks, purchasing property management and administrative data calls. Duties and Responsibilities:
Work with staff on the planning, developing, formulating, preparing, executing and/or monitoring for budgets of the Institute. 1
Identify potential issues and discuss with staff.
Work with staff on the development of annual work plans and schedules for the execution of approved budgets.
Work with Budget Program Analyst to manage central expenses.
Work with staff on the executing and/or monitoring for budgets of the divisions and programs of the Institute
Provide assistance with budgetary and financial management services.
Monitor, review, and reconcile information relating to commitments, obligations, expenditures and reimbursable orders.
Work with staff on budget preparation and administration.
Provide assistance with budgetary and financial management services.
Monitor and analyze funding plans and organization spending projections; prepare justifications as required.
Obtain, organize and maintain necessary documentation requiring signatures.
Conduct review of obligating documents in accounting systems.
Document and manage business partner agreements through Excel-based logs.
Develop contract documents for IT and services projects.
Assist in processing inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
Initiate procurement requests in POTS based on available funding; reconcile Self Service Store purchases for branch budget.
Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
Document and analyze data changes and update systems appropriately.
Perform detailed budget analysis on various budget categories and information submitted by the divisions and programs of the Institute. 4
Prepare budget charts, graphs and tables using Excel and PowerPoint for use by budget office staff.
Update various spreadsheets pertaining to procurement, budgets, awards and extramural grant awards.
Complete monthly budget execution for branch including both operating and personnel services. 3
Develop both monthly and yearly projections of salaries, benefits and operating costs for branch budget.
Create and analyze statistical data spreadsheets on a quarterly basis for use in performance evaluations for the branch staff.
Create, maintain and monitor various databases; provide reports on information stored in databases.
Perform detailed budget analysis on various budget information.
Prepare budget charts, graphs and tables using Excel and PowerPoint for use by internal and external NIH requestors. 2
Assist with all phases of the budget process to include formulation, monitoring, presentation and execution.
Conduct management reviews or audits of financial data and reports and provide appropriate summary conclusions; provide recommendations for corrective action if necessary.
Propose enhancements and improvements in budget processes and procedures by evaluating and assessing current methods.
Analyze data and produce financial reports to be used by staff in determining financial resources and budget allocations.
Prepare, analyze and track budget and financial reports.
Perform specialized duties for agency and IC agreements, gifts funds and requests for use of appropriated funds.
Work with Budget Program Analyst to develop long range strategic plans to maximize financial, workforce, space, facility, clinical, animal and related resources.
Provide guidance to leadership on current year financial expenditures and budget execution decisions and updates.
Notify senior analysts of issues regarding budgetary concerns such as deviation from policy or special exceptions.
Work with staff to prepare for budget meetings; coordinate with budget officer and staff.
Keep current on budget and NIH policies and procedures and keep updated reference materials to provide staff with changes
Work with budget analysts in preparing the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
Work with staff to prepare for budget meetings; coordinate with budget officers and staff.
Perform a broad range of data analytics for Budget Program Analyst so that the Institute can make data informed decisions on resources; identify trends, gaps and potential cost savings. 5
Monitor and analyze funding plans and organization spending projections.
Work with budget analysts in preparing the end of year reporting.
Work with staff to gather and print information for budget spreadsheets.
Reconcile contract invoices and create projections based upon historical data.
Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
Provide budgetary and financial management services.
Prepare budget charts, graphs and tables for use by internal and external NIH requestors.
Monitor and verify accuracy of data; identify errors and perform corrections.
Update budget system with allocations and expenditures. Identify errors and make corrections.
Maintain and update databases; monitor and verify accuracy of data; identify errors and make corrections.
Reconcile all budget formulation files, spreadsheets, and internal reports.
Track all expenditures and transfers against the budget throughout the fiscal year.
Update spreadsheets pertaining to procurement, budgets and awards.
Develop, update and maintain spreadsheets for tracking budgets.
Prepare spreadsheets to analyze information.
Maintain budget spreadsheets; track project expenditures and budget amendments.
Develop methods and procedures to enhance the financial monitoring and management of programs; assist in development of operating guidelines.
Assemble and analyze accurate financial data for presentation to senior management to make critical decisions.
Work with staff on the preparation of cost estimates for projects and activities.
Collaborate with Budget Team staff to estimate fiscal year and end-of-year budgets.
Monitor and analyze expenditures and organizational spending plans to assist with budgetary activities.
Populate and maintain budget formulation master files and spreadsheets for use in coordinating budget planning activities.
Develop and maintain budget presentation master files and spreadsheets.
Update spreadsheets pertaining to procurement, budgets and awards.
Develop, update and maintain spreadsheets for tracking budgets.
Prepare spreadsheets to analyze information.
Maintain budget spreadsheets; track project expenditures and budget amendments.
Develop methods and procedures to enhance the financial monitoring and management of programs; assist in development of operating guidelines.
Assemble and analyze accurate financial data for presentation to senior management to make critical decisions.
Work with staff on the preparation of cost estimates for projects and activities.
Collaborate with Budget Team staff to estimate fiscal year and end-of-year budgets.
Provide detailed, comparative projections of financial data and spending plans.
Organize results of analyses into coherent written or graphical reports, and presentations, for use by management.
Gathers financial information and develops spreadsheets to support coordination of budgetary activities.
Monitor and analyze expenditures and organizational spending plans to assist with budgetary activities.
Populate and maintain budget formulation master files and spreadsheets for use in coordinating budget planning activities.
Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
Provide recommendations for corrective action as necessary based on conducting internal audits.
Provide detailed, comparative projections of financial data and spending plans.
Organize results of analyses into coherent written or graphical reports, and presentations, for use by management.
Prepare financial data summaries for inclusion in routine and special reports on budgetary issues.
Create the annual or project-specific budget plans for OSC research, management, and support functions. – Weekly
Monitor how the budget is spent over time, ensuring that expenses stay within the allocated amounts, and updating budget forecasts as necessary. This might involve regular reporting and collaborating with finance teams – Weekly
Oversee expenses related to contracts, ensuring contractors adhere to budget limits and timelines. This may involve maintaining records of invoices, tracking contractor deliverables, and ensuring timely payments
Manage and approve the necessary logistics, budgeting, and compliance elements for conferences and meetings that OSC personnel might attend or organize. This may involve coordinating with senior management for necessary approvals – Daily
Handle all contractual and logistical tasks for OSC-organized conferences, including venue selection, catering, travel arrangements, and registration.
Coordinate purchases of supplies, services, and equipment necessary for the OSC's administrative and research operations. This might involve working with vendors, issuing purchase orders, and ensuring compliance with purchasing regulations.
Manage and track OSC’s physical property (e.g., computers, office supplies, research equipment) to ensure proper inventory control and security of assets.
Respond to administrative data requests, typically in the form of data calls from higher management or oversight bodies, involving financial data, performance metrics, or operational reports. - Daily
Basic Qualifications:
Bachelor’s Degree in Accounting, Business Management and Administration, Finance, General Business or a related field.
Certified Financial Analyst
Experienced in Regulations (FAR), Annual budget preparation and reconciliation, funds
tracking and auditing, Invoice review and processing, and Strategic financial planning
Experienced in accounts payable/receivable, Account reconciliation, Requisition management, Fiscal year closeout, Statistical analysis, Data analytics, Pivot table, Auditing
Skilled in Financial and/or accounting systems, SharePoint, MS Office Suite
Minimum Qualifications:
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at [email protected] . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 7192