Position InformationFunctional TitleAdministrative Assistant II - Water Filtration PlantRecruitment Category TypeStandardFunctional CategoryProductionGradeGS.07FLSA StatusNon-ExemptRequisition Number25-0016Number of Vacancies1Job LevelNon-ManagementJob CodeN/AJob Description SummaryThis position provides administrative support the the Patuxent Water Filtration Plant ( WFP ) located in Laurel, Maryland.Organization NamePatuxent WFPReports toPatuxent WFP Plant SuperintendentFull or Part TimeFull TimeIf Part Time how many hours per weekRegular or TemporaryRegularPosition End Date (if temporary)Work ScheduleMonday – Friday7:00 am – 3:30 p.m.Position LocationLaurelPosition Summary InformationGeneral SummaryTheAdministrative Assistant IIprovides administrative support for the Patuxent Water Filtration Plant ( WFP ) located in Laurel, Maryland. Peforms a variety of administrative tasks in support of plant management including handling confidential information and documents.Essential Functions
Receives telephone and personal callers, screening those that in his/her discretion can be handled by supervisor’s subordinates or by other offices
Maintains supervisor’s appointment calendar and occasionally makes appointments without prior clearance
Arranges for conferences including space, time and participants
Receives and reviews incoming correspondence, screening out those matters that can be handled personally
Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues
Types and edits correspondence, memoranda, reports and other documents
Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness
Compiles information for and writes periodic reports on activities of the work unit
Provides and receives information requiring considerable judgment regarding current and specific business of the work unit
Maintains and updates files in accordance with established practices
Maintains a correspondence suspense system
Prepares payment requests and purchasing requisitions
Ensures adequate office supplies and equipment inventory for the division
Coordinates the storage and retrieval of WSSC Water records
Receives invoices in the electronic procurement system for payment
Other Functions
Makes travel and lodging arrangements
Maintains attendance records, sorts paychecks and time sheets and routes to proper location
Prepares and processes all human resources actions
Performs other related duties as required
Work Environment And Physical DemandsWork is performed in a business casual office environment.Required Knowledge, Skills, And Abilities
MS Office proficiency, especially using Word, Excel, PowerPoint and Publisher
Superior research, project/case management and administration skills
Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters
Excellent verbal and written communication skills as well as interpersonal skills
Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines
Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes
Knowledge of accepted standards and formats for business letters, memoranda and other documents
Ability to accurately file and maintain office records
Ability to prepare general correspondence on routine matters
Ability to perform fact gathering and data manipulation to develop and compile various reports
Ability to establish and maintain effective working relationships
Minimum Education, Experience RequirementsHigh School diploma (or equivalent) and 3+ years experience as an administrative assistantAdditional RequirementsProficient using MS Office Suite applications (applicants may be required to demonstrate proficiency via skills assessment)PreferencesAdditional experience is helpfulSalary$23.42 - $39.82 per hourPosting Detail InformationEEO StatementAN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.Close Date08/08/2024Open Until FilledNoSpecial Instructions to ApplicantsAdditional InformationAll applicants selected will be subject to drug screening and a background check/verification.Supplemental QuestionsRequired fields are indicated with an asterisk ().
Will you, now or in the future, require sponsorship for employment visa status?
Yes
No
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Yes
No
Applicant Documents
Required Documents
Resume
Optional Documents
Cover Letter/Letter of Application