The Johns Hopkins Bloomberg School of Public Health Office of Information Technology, is recruiting an Sr . Administrative Manager who will be responsible for administrative, financial, and operational activities. Reporting to the BSPH IT Director, the Administrator provides high-level leadership, supports the Associate Directors and BSPH IT staff, and supervises the administrative staff for the office. This position may also oversee and direct the implementation of major projects, programs, and operational changes as required for business continuity and implementation of new university systems, policies, or procedures.Specific Duties & ResponsibilitiesStaff Personnel Management
Supervise the performance of 3 administrative staff, conduct annual performance reviews, provide ongoing feedback, direct work efforts, and provide guidance and direction.
Support and work with BSPH Human Resources with HR processes and policies, creating requisitions for new hires, and perform other HR-related tasks, e.g., hiring, terminations, performance management.
Oversee and maintain compliance of the web-based time and attendance system.
Orient all new employees to the department; provide onboarding information for orienting new employees.
Responsible for strategic planning for future department staffing needs.
Champion the importance and value of a diverse, equitable, inclusive and respectful work environment.
Assist the Director, Associate Director, and Managers with promotions, including compensation recommendations.
Financial Management
Advise the Director on resource needs and financial risks facing BSPH IT, and serve as the key resource for strategic financial operational planning.
Provide oversight in the development, preparation, monitoring, projections, and reconciling of department budgets (general funds, capital projects, and service accounts).
Demonstrate strong analytical skills and problem-solving capabilities and ability to weave robust analysis into strategic planning, influencing, and problem solving.
Prepare and develop the department’s annual fiscal operating and capital budgets.
Participate in departmental strategic planning and assist with implementation of the new or revised strategies.
Evaluate and enhance department resources, cost allocation, administrative operations, and human resources practices to achieve improved equity, efficiency, transparency, and continuous improvement as well as to fund strategic goals and priorities.
Provide financial reports and analyses used for strategic planning.
Reconcile expenditures on a monthly basis, investigate and resolve discrepancies.
Create monthly billings for BSPH IT functions.
Manage all aspects of supply chain processes for BSPH IT: request and review competitive quotes, SOWs, and RFPs, and purchase orders and invoices.
Manage relationships with external vendors for the procurement of BSPH IT hardware and software.
Review and approve SAP documents such as Eforms, Pcards, shopping carts, non-payroll cost transfers, ISRs, online check requests, and off-cycle check requests.
Maintain accurate records and reports to ensure compliance with relevant policies.
Administration
Indirectly lead and support communications, project management, and events for BSPH IT teams.
Ensure compliance with University policies and procedures.
Develop administrative policies and procedures as needed to ensure smooth operation of BSPH IT.
Work collaboratively with BSPH IT and school leadership and staff to translate broad directions into concrete goals and accomplishments.
Serve as the university liaison for all administrative, financial, and operational matters.
Establish and maintain positive professional liaisons both internal and external to BSPH IT, the School, and the University.
Oversee general facilities operations, IT and other issues, and administrative processes pertaining to personnel workspace management.
Administer the School’s Managed Print Service (MPS) program.
Supervisory Responsibility
Directly supervises 3 administrative staff.
Provides indirect leadership for all BSPH IT staff.
Minimum Qualifications
Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Master’s Degree in Finance or Accounting preferred.
Prefer over five years of progressively responsible administrative management experience, including direct supervisory experience of staff positions.
Demonstrated significant experience with financial analysis, financial reporting, budget development, and forecasting required. Demonstrated significant experience in administrative management.
Special Knowledge, Skills, & Abilities
Works effectively and constructively with others; shares time, energy and knowledge with others to ensure they can succeed.
Highly organized and detail-oriented with ability to prioritize multiple responsibilities.
A strong communicator, collaborator, and negotiator with unquestionable integrity, strong work ethic, and resiliency.
Comprehensive knowledge of SAP and related reporting functionality.
Able to identify short and long-term problems, strengths and weaknesses of current practices, alternatives, and implementing creative solutions to address complicated issues.
Advance proficiency in Microsoft Office Suite applications (Word, Excel, and PowerPoint).
Excellent communication and organizational skills.
Ability to analyze large datasets, create pivot tables and use advanced formulas in Excel and perform data modeling.
Ability to manage budgetary matters at both high oversight and detailed analysis level.
Ability to work independently.
Knowledge of JHU policies and procedures.
Knowledge of federal regulations related to sponsored funding for educational institutions.
Understanding of general accounting principles and practices.
Able to work in a team and embrace a hands-on approach to management.
Classified Title: Sr. Administrative ManagerRole/Level/Range: ATP/04/PEStarting Salary Range: $72,600 - $127,000 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Monday to Friday: 8:30 am – 5:00 pmExempt Status: ExemptLocation: Hybrid/School of Public HealthDepartment name: BSPH IT AdministrationPersonnel area: School of Public HealthEqual Opportunity Employer:Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.