Position Title: Immigration Legal Assistant
Department: Immigration
Employment Status: Full Time Employee
FLSA Status: Non-exempt
Reports to: Immigration Associate Attorney
The Company
It is our goal to be at the forefront of the legal community, be a client-focused organization dedicated towards growth and recognition in the field for excellence in legal services. The goal is to create a forever binding client-attorney relationship that will generate future employment of the Firm by former clients and newly referred clients from satisfied customers.
Position Summary
This role enhances attorney effectiveness by developing case information, meeting with clients, drafting forms, finalizing petitions, applications, and waivers for immigration benefits, tracking cases, communicating with clients, and limited support for attorney’ trial proceedings.
Essential Duties & Responsibilities
The essential functions include, but are not limited to the following:
Keeps cases organized by establishing and organizing files; monitoring calendars, meeting deadlines; documenting actions; inputting information into file database and case management software; and confirming with attorney
Helps develop cases by maintain contact with clients involved in the case; obtaining information and documentation to support case; including requesting police reports, medical records, criminal records, and immigration records; drafting forms and organizing supporting documentation; finalizing petitions, applications, and waivers for immigration benefits; meeting with clients to prepare hardship letters and/or sworn declarations; translating supporting documents
Keeps clients informed by maintaining contact, communicating case process
Maintains case costs by verifying outstanding balances with attorney, clients, and staff
Ensures case notes are up to date in LawLogix
Tracking cases with USCIS, CBP, ICE, NVC, and U.S. Embassy in foreign national’s country
Updates job knowledge by reading updated publications from Department of Homeland Security (USCIS, CBP, ICE), and Department of State (NVC and Embassy)
Accomplishes organization goals by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job
Keep abreast of changes in law
Answer phones, scanning, copying, printing, faxing, and any other duties as assigned
What It Takes to Win
Exercise good analytical and problem-solving skills
Needs to have good time management skills
Ability to solve critical problems related to a case
Should possess competent written and verbal communication skills
Minimum Qualifications (Knowledge, Skills, & Abilities)
High School Diploma or G.E.D.
Must be bilingual and capable of translating between English & Spanish
Computer hardware and software, such as Microsoft Office: Excel / Outlook / Word, knowledge a must
Advanced knowledge in client confidentiality, client contact, legal administration, legal compliance, litigation, administrative writing, documentation, word processing, scheduling, verbal communication, and client relations
Some knowledge of legal procedures
Ability to understand complex legal documents / forms
Ability to derive appropriate conclusions from cases presented and highlight key points
Excellent written and verbal communication skills
Must have knowledge of legal jargon and courtroom procedures
Physical Demands & Work Environment
This position is entirely stationary, except when moving about the office to make copies and scans. The person in this position frequently communicates with clients and clerks of the court regarding details of a case. Must be able to exchange accurate information in these situations. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.