ADMINISTRATIVE COORDINATOR 4Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4747593) ApplyADMINISTRATIVE COORDINATOR 4Salary $2,602.00 - $4,682.00 MonthlyLocation Gonzales, LAJob TypeClassifiedJob Number203187/AC4/120324/HMBDepartmentDCFS-Department of Children and Family ServicesOpening Date12/04/2024Closing Date12/14/2024 11:59 PM Central
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Supplemental InformationThis position will be filled in the Ascension Economic Stability office in Gonzales, LA. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Selected Core Competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Selected Preferred Competencies:
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Networking: The ability to intentionally develop or maintain relationships with internal partners, external partners, and professional contacts.
Solving Problems: The ability to discover solutions to problems
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months.Youmustinclude all relevant education and experience on your official State application.Resumes cannot be submitted in lieu of completing an application.The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job. Your experienceWILL NOT be evaluated based on the job title alone. You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the “Duties” section for each job the specific programs that you worked in to receive credit for that experience. List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.No Civil Service test score is required in order to be considered for this vacancy. DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities". For additional information about this vacancy, please contact Haley Blanchard via email at: [email protected] Minimum QualificationsMINIMUM QUALIFICATIONS:Three years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.Level of Work:Advanced.Supervision Received:General from higher-level clerical and/or supervisory personnel.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.Differs from Administrative Program SpecialistA by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.Examples of WorkNOTE:Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.Compiles information from various sources and prepares specialized reports; formats reports according to department standards.Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
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AC: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
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CE: Explain your rating by providing specific and relevant examples in the box below.
05
DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
1= I have no experience and/or am uncomfortable displaying expertise
2= I have limited experience or require assistance to display expertise
3= I can display expertise
4= I can display expertise and help others improve their ability to display expertise
06
DE: Explain your rating by providing specific and relevant examples in the box below.
07
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
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DPf: Explain your rating by providing specific and relevant examples in the box below.
09
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
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FPP: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email