Administrative Program Specialist C (GAPA-HR)Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4637608) ApplyAdministrative Program Specialist C (GAPA-HR)Salary $3,410.00 - $6,689.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberLDOE50626657-082824RK-GAPA-HRDepartmentEducation-State ActivitiesOpening Date08/28/2024Closing Date9/2/2024 11:59 PM Central
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Supplemental InformationThis position is located in Baton Rouge, LAOffice of Governmental, Administrative, & Public Affairs - Human Resources Job Focus Area This Administrative Program Specialist C reports to the unclassified Executive Director of Organizational Development and is responsible for providing specialized program support for the LDOE. The Administrative Program Specialist C serves as the senior staff assistant to the Executive Director of Organizational Development and is responsible for managing the operations of the agency-wide professional development program. The Specialist differs from an Administrative Program Specialist A or B by the presence of a higher degree of complexity and impact of work. The Administrative Program Specialist C differs from an Executive Staff Officer by the absence of responsibility for serving as the special assistant to an Assistant Secretary or equivalent.No Civil Service test score is required in order to be considered for this vacancy. Candidates with the following skills and competencies are encouraged to apply : Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.Driving Vision and Purpose:The ability to consistently communicate a compelling picture of the vision and purpose of the organization.Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.Networking:The ability to intentionally develop or maintain relationships with internal partners, external partners, and professional contacts.Solving Problems:The ability to discover solutions to problems.Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career, NOT the maximum amount we are allowed to pay a new hire . One position is available and it is located in Baton Rouge, LA. The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled as a proational appointment or by promotion of any current permanent LA state employee. Current permanent state employees may be required to accept a probationary period, if selected.” You may attach a resume; however only the information listed on the online application will be considered to determine qualification . All education, certifications, prior experience, including dates related to education and prior experience MUST be listed on the online application. You are encouraged to attach a copy of your college transcript(s) to your online application. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. NOTE : Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:[email protected] Department of Education – Human Resources PO Box 94064 Baton Rouge, LA 70804 Louisiana is a State as a Model Employer for People with Disabilities.Minimum QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree plus two years of professional level experience in administrative services.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE:Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information Technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Advanced.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Program SpecialistB by the presence of a higher degree of complexity, impact, or independence in assigned duties and program areas.Differs from Executive Staff Officer by the absence of responsibility for serving as special assistant to an Assistant Secretary or equivalent.Examples of WorkADMINISTRATIVE FUNCTIONSPerforms responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.PROGRAM MANAGEMENTManages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.Establishes, implements, and revises (as necessary) the program's standards and guidelines.Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.Performs certification and eligibility duties as it relates to the program.Ensures program compliance to Federal and State regulations.Administers contracts (such as property leases and service agreements) as they pertain to the program.May supervise a small program support staff.May require a special license and/or continuing education in the program field.May serve as a member of a board or committee relevant to the program's mission.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
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Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.
I have no experience and/or am uncomfortable building and supporting teams
I have limited experience or require assistance to build and support teams
I can build and support teams
I can build and support teams and help others improve their ability to build and support teams
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Explain your rating by providing specific and relevant examples in the box below.
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Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.
I have no experience and/or am uncomfortable demonstrating initiative
I have limited experience or require assistance to demonstrate initiative
I can demonstrate initiative
I can and help others improve their ability to demonstrate initiative
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Rate your ability to drive vision and purpose based on our definition: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
I have no experience and/or am uncomfortable driving vision and purpose
I have limited experience or require assistance to drive vision and purpose
I can drive vision and purpose
I can drive vision and purpose and help others improve their ability to drive vision and purpose
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Explain your rating by providing specific and relevant examples in the box below.
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Are you a current permanent employee of the Louisiana Department of Education? (please note: teachers and other employees of the school system are not considered employees of the LA Department of Education)
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AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email